Job Title: HR Assistant

Job Summary:

The HR Assistant provides administrative support to the Human Resources department by managing day-to-day HR functions. This role is ideal for someone organized, detail-oriented, and eager to support various HR activities such as recruitment, employee relations, payroll administration, and compliance.

Key Responsibilities:

1. Recruitment and Onboarding:

• Assist in the recruitment process by posting job advertisements, screening resumes, and scheduling interviews.
• Coordinate pre-employment screenings, such as background checks and reference checks.
• Help with the onboarding process, ensuring new hires complete necessary documentation and training.

1. Employee Records Management:

• Maintain and update employee records (both physical and electronic).
• Ensure accuracy and confidentiality of all personnel files, contracts, and sensitive information.

1. Payroll and Benefits Support:

• Assist with processing payroll and ensure that all necessary documents are completed, attendance,
• Process the leave salaries and end of service benefits

1. Training and Development:

• Coordinate employee training and development sessions.
• Track attendance and completion of training programs.

1. Compliance and Documentation:

• Help ensure compliance with labor laws and internal policies.
• Assist with maintaining accurate records for audits, including compliance with occupational health and safety regulations.

1. Employee Relations:

• Respond to employee inquiries regarding policies, benefits, and other HR-related issues.
• Assist in resolving employee grievances and conflicts as directed by the HR team.

1. General Administrative Support:

• Schedule meetings, appointments, and HR-related events.
• Manage office supplies and HR-related documentation.
• Provide general clerical support, such as preparing reports, filing, and data entry.

8. HR Policy & Compliance:

• Ensure compliance with labor laws and company policies.
• Assist in developing and updating HR policies and the employee handbook.
• Conduct regular audits of HR processes to maintain compliance and efficiency.

8.     HR Reporting:

• Prepare and present HR metrics and analytics reports.
• Track turnover rates, recruitment metrics, and other HR KPIs.
• Provide insights and recommendations for improving HR processes.

1. Other HR Projects:

• Assist with employee engagement activities and events.
• Support other HR projects as needed.

Skills

Required Skills and Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent work experience).
• Experience: Previous administrative or HR experience is preferred, but not required.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with HRIS (Human Resource Information Systems/Pay Trax) and payroll systems is a plus.
• Attention to Detail: Ability to handle sensitive information with discretion and maintain confidentiality.

Preferred Skills:

• Knowledge of labor laws and HR best practices.
• Experience with recruitment and onboarding processes.
• Ability to handle multiple tasks and prioritize effectively.