Ventura Stays is a fast-growing luxury holiday home management company specializing in short-term rentals in Dubai. We provide high-end accommodation and seamless guest experiences while ensuring property owners maximize their rental income. We are looking for a highly organized and proactive Personal Assistant (PA) to support the CEO in managing business operations, compliance, and administrative tasks related to holiday home management.

Job Responsibilities:

Administrative & Executive Support:

• Provide full administrative support to the CEO, including calendar management, scheduling meetings, and handling correspondence.

• Prepare reports, presentations, and documentation related to business operations.

• Assist in managing legal paperwork, licensing, and regulatory compliance for holiday homes in Dubai.

• Coordinate with Dubai’s Department of Economy and Tourism (DET) for holiday home regulations and approvals.

• Liaise with external stakeholders, including landlords, real estate agents, and government entities.

• Handle confidential business matters with professionalism and discretion.

Holiday Home Management Support:

• Assist in managing daily operations of luxury short-term rental properties.

• Oversee property registration, licensing renewals, and compliance with DET holiday home regulations.

• Monitor guest check-ins/check-outs and resolve customer service issues.

• Communicate with housekeeping, maintenance, and other service providers to ensure smooth property operations.

• Keep track of property occupancy, pricing strategies, and revenue reports.

• Assist in optimizing Airbnb, Booking.com, and other listing platforms for better performance.

Client & Partner Coordination:

• Serve as the main point of contact between the CEO and external stakeholders.

• Maintain strong relationships with property owners and partners.

• Respond to owner and guest inquiries promptly and professionally.

Other Duties:

• Assist in marketing initiatives, including content coordination for social media and digital platforms.

• Manage invoices, payments, and basic bookkeeping tasks.

• Handle any additional duties assigned by the CEO to ensure smooth operations.

Requirements:

• Minimum 2+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager, preferably in real estate, hospitality, or short-term rentals.

• Strong knowledge of Dubai’s holiday home regulations, DET licensing requirements, and STR market trends.

• Familiarity with Airbnb, Booking.com, VRBO, and other short-term rental platforms.

• Excellent organizational and multitasking skills with strong attention to detail.

• Proficiency in English (Arabic is a plus).

• Strong written and verbal communication skills.

• Ability to work under pressure and handle multiple tasks efficiently.

• Tech-savvy with knowledge of CRM software, Excel, and property management systems.

• A proactive, solution-oriented approach to problem-solving.

Benefits:

• Competitive salary (based on experience).

• Career growth opportunities in a dynamic and growing company.

• Work in a fast-paced, luxury hospitality environment.

• Exposure to high-net-worth clients and real estate industry professionals.

Skills

Desired Skills for Personal Assistant – Ventura Stays

• Real Estate & Hospitality Knowledge – Understanding of Dubai’s holiday home market and short-term rental platforms (Airbnb, Booking.com, VRBO).

• Dubai Regulations Expertise – Familiarity with Dubai’s Department of Economy and Tourism (DET) rules and licensing requirements for holiday homes.

• Administrative & Organizational Skills – Strong ability to manage calendars, schedules, documents, and business operations efficiently.

• Communication & Interpersonal Skills – Excellent verbal and written communication; ability to liaise professionally with landlords, guests, and service providers.

• Problem-Solving Ability – A proactive approach to resolving operational issues and guest concerns.

• Multitasking & Time Management – Ability to handle multiple responsibilities in a fast-paced environment.

• Tech Proficiency – Knowledge of Microsoft Office Suite, CRM software, Excel, and property management systems.

• Detail-Oriented & Analytical – Strong attention to detail in financial reporting, compliance, and operations.

• Discretion & Confidentiality – Handling sensitive business matters professionally.

• Language Skills – Fluent in English (Arabic is a plus).