Job Title: Executive Assistant (Female)
Location: Dubai, Jumeirah Lake Towers (JLT)
Job Type: Full-Time
About the Role: InnovationLibrary.com are seeking an organized, highly motivated, and proactive female Executive Assistant to support the senior leadership team. This individual should have a strong general background, excellent communication skills, and proficiency in various technologies to ensure smooth operations and productivity. The ideal candidate will be able to handle multiple tasks in a fast-paced environment while maintaining attention to detail and confidentiality.
Key Responsibilities:
- Provide high-level administrative support to executives, ensuring effective management of schedules, meetings, and appointments.
- Coordinate and manage communication between internal and external stakeholders, including emails, calls, and documentation.
- Prepare reports, presentations, and other necessary documents with attention to detail.
- Organize travel arrangements, including booking flights, accommodation, and preparing itineraries.
- Conduct research and provide information as needed for business decision-making.
- Manage and update digital systems, ensuring all relevant documents, contacts, and schedules are properly organized and accessible.
- Handle confidential information and manage sensitive tasks with professionalism.
- Assist with project management tasks and facilitate smooth execution of various assignments.
- Utilize technology tools (e.g., Microsoft Office Suite, Google Workspace, project management tools, etc.) to streamline work processes.
Skills
Qualifications & Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Female candidates only.
- Fluent in English (spoken and written), additional languages are a plus.
- Strong proficiency in technology, with advanced skills in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and familiarity with various business tools (e.g., Zoom, Slack, project management software).
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong communication skills, both verbal and written, with a professional demeanor.
- Ability to work independently, as well as in a team, in a fast-paced and dynamic environment.
- Discretion and confidentiality in handling sensitive information.
- A proactive and solution-oriented mindset with an eye for detail.