We have an exciting opportunity for the role of Executive Assistant to the CEO at JMR Infotech and I believe you would be a great fit for our team. Here are some details about the position. Pls let me know a good time to connect with you to discuss further.

Job Summary:

The Executive Assistant to the CEO of JMR Group of Companies - JMR Infotech, Credeze, and JMR Sporting; will provide administrative support to the CEO and ensure the smooth running of the office. This individual will act as the CEO's right-hand person and manage their schedule, communicate with stakeholders, and handle confidential information with discretion. The ideal candidate will have excellent organizational, communication, and interpersonal skills, and be able to prioritize tasks effectively.

Location- Dubai

Work mode- Hybrid or remote

Responsibilities:

·      Provide high-level administrative support to the CEO by managing their schedule, email, and correspondence/Visa process foe CEO

·      Act as a liaison between the CEO and internal/external stakeholders, handling confidential information with discretion.

·      Effectively manage incoming calls, and emails, prioritizing and escalating as necessary.

·      Draft business correspondence based on inputs (oral, text, email, etc.) from the CEO.

·      Prepare presentations, reports, and other materials for internal and external meetings. Publish meeting minutes to all participants. Track and follow up on agreed actions with all stakeholders until completion.

·      Plan, coordinate, and schedule appointments, meetings, and events for the CEO.

·      Ensure the CEO is well-prepared for all meetings and reviews by collating reports from various Business Units and presenting a synopsis.

·      Manage the CEO's travel schedules by arranging visas, tickets, and reservations as necessary.

·      Liaison with government departments.

·      Maintain records of Annual contracts like insurance, rent, office maintenance, etc. related to the CEO’s office.

·      Maintain accurate office records, filing, and maintain the confidentiality of all information flowing through the CEO's office.

·      Assist with expense tracking and currency/time conversion.

·      Meeting and greeting visitors and organizing internal and external meetings.

·      Plan and procure small value gifts for business acquaintances, clients, and others as needed.

·      Perform other duties as assigned.

Skills

Requirements:

·      Bachelor's degree or higher. Preferably BBA/MBA/MA English.

·      Minimum 5 years experience as an executive assistant to CxO-level employees

·      Excellent organizational, time management, and interpersonal skills.

·      Strong written and verbal communication skills.

·      Fluent in spoken Arabic to communicate with the local functionaries in the UAE.

·      Ability to prioritize tasks and work under pressure to meet deadlines.

·      Proficiency in Microsoft Office.

·      Well-versed with Collaboration tools like Zoom, MS Teams, WebEx, Skype

·      Ability to maintain confidentiality and manage sensitive information with discretion.

·      Should be energetic, proactive, and have a solution-oriented approach to problem-solving.

• Should be able to maintain flexible working hours