Purpose of the Role:

This role requires an energetic self-motivated individual who will be responsible to provided administrative support to the workplace, office and admin duties, reception and executive assistant to support to the Vice President in their day-to-day activities.

The role also oversee office functions and supervise lower-level office employees. This position requires someone who has excellent verbal communication skills, good judgement, and strong time management skills in order to meet deadlines.

Key Responsibilities:

• Executive Assistant to the Vice President
• Business travels coordination and logistics of the VP
• Calendar management
• Expense management
• Administration support
• Global Emerging Markets events management
• C-level meeting coordination
• Personal Assistant
• Administrative Tasks
• Office maintenance, pantry, and refurbishment management
• Coordination for courier and shipments
• Invoice management - verifying & collecting all admin and HR invoices.
• Vendor/supplier creation and coordination
• Onboarding & offboarding of Employees
• Update Admin Contract Renewals
• IT support for the office

• Receptionist Duties
• Maintenance of visitors’ registration, granting access to office and monitoring any ad hoc queries.
• Checking entire office if there are issues to report every morning & after duty
• Parking card management

Skills

Required Experience & Qualifications

• Education – bachelor’s degree
• Experience - Minimum 5 years MNC experience.
• Experienced as a PA or EA
• FMCG background preferred.
• Good communication skills, well versed with MNC culture and customer service background.