Main Job Responsibilities:

End-to-End Governance:

• Manage and oversee the end-to-end governance processes within the organization.
• Update and maintain supporting systems to align with project requirements.

Weekly Status Reporting:

• Coordinate the production of weekly regular status reports and dashboards.
• Ensure that reports are accurate, timely, and align with agreed reporting cycles.

Stakeholder Engagement:

• Engage with stakeholders at all levels to facilitate the provision of accurate information.
• Build and maintain relationships to support effective communication and collaboration.

Data Accuracy and Utilization:

• Ensure that data captured and maintained is accurate and effectively utilized by the project community.
• Implement processes to optimize the use of data in supporting project delivery.
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Risk Management:

• Identify, assess, and manage project risks to ensure proactive mitigation strategies are in place.
• Collaborate with relevant teams to develop risk response plans and monitor their execution.

Resource Coordination:

• Work closely with resource managers to ensure the allocation of resources aligns with project requirements.
• Monitor resource utilization and provide recommendations for optimization.

Budget Oversight:

• Collaborate with the finance department to develop and manage project budgets.
• Monitor expenditures, identify variances, and propose corrective actions to ensure financial objectives are met.

Timeline Management:

• Develop and maintain project timelines, ensuring alignment with organizational objectives.
• Identify critical path activities and implement strategies to mitigate potential delays.

Continuous Improvement:

• Champion continuous improvement initiatives within the project management process.
• Evaluate and implement best practices to enhance project efficiency and effectiveness.

Quality Assurance:

• Establish and enforce quality standards for project deliverables.
• Conduct regular quality reviews and implement corrective actions as needed.

Reporting Enhancement:

• Continuously assess and enhance the content and format of status reports and dashboards.
• Incorporate visualizations and key performance indicators for improved insights.

Stakeholder Communication:

• Develop and implement a stakeholder communication plan to ensure transparent and effective communication.
• Tailor communication strategies based on the audience to convey complex information clearly.

Change Management:

• Collaborate with change management teams to facilitate the smooth adoption of project changes.
• Communicate changes to relevant stakeholders and address concerns in a timely manner.

Documentation Management:

• Oversee the creation and maintenance of project documentation, ensuring it aligns with organizational standards.
• Establish a centralized repository for easy access to project documentation.
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Training and Development:

• Identify training needs within the project team and facilitate relevant training sessions.
• Foster a culture of continuous learning and development within the project community.
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Skills

Requirements

Needed Competencies:

• Previous Project Coordination / PMO Analyst experience.
• Experience administering structured frameworks, such as project governance, quality standards, committee, or board meetings.
• Good knowledge of, and competence in the use of, MS Excel, MS Projects, and MS PowerPoint.
• Effective interpersonal skills, with the confidence to build relationships with stakeholders at all levels.
• Self-starter and self-motivated, with a can-do attitude.

Knowledge, Skills and Abilities:

• Proactive and Results-Driven: Demonstrated ability to take initiative and drive projects to successful completion.
• Collaborative: Able to work effectively with cross-functional teams and stakeholders.
• Analytical Thinker: Capable of assessing complex situations and making informed decisions.
• Excellent Communicator: Strong verbal and written communication skills.

Preferences:

• Project Management certification (e.g., PMP, PRINCE2).
• Experience working in a product-focused environment.
• Familiarity with agile methodologies.
• Advanced proficiency in project management tools and software.

Education:

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Project Management Professional (PMP) certification or equivalent is strongly preferred.
• Advanced degree (Master's) in Project Management or a relevant field is a plus.
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Experience:

• 3-5 years of experience in Project Management, with a focus on end-to-end governance, reporting, and coordination.
• Demonstrated experience in managing project teams, budgets, and timelines.
• Prior experience in risk management, resource coordination, and stakeholder engagement.
• Experience in a Project Management Office (PMO) or similar role is highly desirable.
• Proven track record of successfully delivering projects within scope, on time, and within budget.