Role Overview

The Office Administrator will manage day-to-day administrative operations, property listings, contracts, and compliance procedures while supporting brokers and management to ensure smooth workflow across the company.

Key Responsibilities

1. Listings & CRM Management

• Upload and manage listings on Property Finder, Bayut, Dubizzle and portals
• Maintain accurate property data, prices, availability & media
• Refresh, reactivate, and optimize listings performance
• Coordinate with marketing team for photos, videos & content
• Manage CRM database, leads distribution & follow-ups

2. Contracts & Documentation

• Prepare and manage Form A, B, F, MOU, tenancy contracts & addendums
• Verify documents from landlords, buyers & tenants
• Maintain digital and physical filing systems
• Track deal progress from reservation to transfer

3. Compliance (RERA / DLD / AML / KYC)

• Perform KYC verification & document collection
• Conduct AML screening & record keeping
• Prepare compliance files for audits
• Ensure transaction documentation meets DLD regulations

4. Office Operations

• Coordinate daily activities between brokers, clients & developers
• Manage company email & inquiries
• Schedule meetings, viewings & follow-ups
• Prepare reports for management (leads, deals, listings performance)

5. Developer & Client Coordination

• Liaise with developers for availability, prices & booking forms
• Prepare booking documents & payment instructions
• Support brokers during reservation and closing process

Requirements

• Minimum 2 years experience in Dubai real estate administration
• Strong knowledge of Property Finder & Bayut systems
• Familiarity with RERA forms & transaction procedures
• Understanding of AML / KYC compliance
• Excellent organization & multitasking skills
• Strong English communication (Arabic is a plus)
• Ability to work independently and handle pressure

What We Offer

• Stable full-time position
• Professional working environment
• Career growth within a growing brokerage
• Competitive salary (based on experience) plus Visa plus Insurance.

Skills

Skills

• Attention to detail
• Problem-solving mindset
• Time management
• Confidentiality & professionalism
• Team coordination