Description
The Purchases and Contracts Senior Executive support the purchase activities and assure purchase process is centralized, maintained and carried out in a timely and efficient manner in compliance with the University purchasing policy and procedures.
Main roles & responsibilities
Assist in the development and updating of purchase plans, policy and procedures in alignment with HBMSU objectives and in compliance with applicable law and regulations.
Coordinate all administrative, contractual, and operational aspects of purchasing and partnerships.
Review and prepare requisitions, bid bonds, purchase orders, procurement expenses, contracts, invoices, and other purchase related documents and assure they are in line with HBMSU purchasing policy and applicable law and regulations.
Support relevant Divisions/Departments with quotations by preparing advertising bids, publish award notices and inform the unsuccessful tenders.
Maintain complete updated purchasing records, data and invoices in the system.
Ensure that all new Partners are registered on the Partners Portal.
Advise stakeholders on the requirements of ‘Standing Orders’ and the appropriate methods of supplier selection and fair competition.
Negotiate contracts, terms, and conditions with suppliers to ensure the best value and service for the University.
Adhere to internal and local information security and relevant health and safety laws, regulations, policies, and procedures.
Required qualification & skills
Minimum of 3 years professional experience in a similar or related field/position
Bachelor’s degree in Management, Business Administration, or any other related field from an accredited University
Ability to handle multiple tasks in a fast-paced environment