Job Purpose The Fixed Assets Accountant plays a pivotal role within the finance team, responsible for the systematic and accurate recording, maintenance, and monitoring of the company's fixed assets. This position ensures compliance with established accounting standards and company policies and contributes significantly to the financial integrity and operational efficiency of the organization.
The Fixed Assets Accountant will undertake activities associated with the accounting and management of fixed assets, including the preparation of monthly statements, reconciliation of ledgers, and execution of annual physical verification exercises. The role demands meticulous attention to detail, strong analytical skills, and the ability to coordinate effectively across various departments.
Key Accountabilities Fixed Assets Policies and Procedures
• Reconcile Fixed Assets Ledger to ensure compliance with established accounting standards and procedures.
• Develop and implement policies and procedures to categorize fixed assets and capitalize various projects in alignment with global accounting standards.
• Oversee the adherence to fixed assets policies during the insertion, write-off, transfer/amendment, and disposal of assets.
• Ensure all fixed assets transactions are accurately recorded in the company's register of assets.
Fixed Assets Monitoring
• Capitalize various fixed assets monthly and update the fixed assets register for any changes or recoveries of equipment.
• Coordinate the transfers of fixed assets to facilitate seamless movement between business units and petrol stations.
• Compute and process the necessary documentation for the sale of rented equipment, adhering to specific guidelines and procedures.
• Compile a list of excess or shortage of fixed assets, investigate the underlying reasons, and prepare detailed reports for management information and action.
• Supervise and monitor the annual fixed assets physical verification exercise to ensure an accurate account of all fixed assets.
Key Accountabilities
Depreciation
• Collaborate with cost centre heads and follow-up on amendments and transfers to ensure the accurate and thorough monitoring of all fixed assets.
• Reconcile the fixed assets registers of cost and depreciation with the nominal ledger as per established company standards and procedures.
• Prepare monthly cost and depreciation reports/schedules, ensuring the availability of required management information.
• Generate monthly inter-regional transfer schedules and lists of outstanding commitments for effective financial oversight.
Physical Verification and Documentation
• Supervise and monitor the annual fixed assets physical verification exercise to ensure an accurate account of all fixed assets.
• Coordinate with relevant departments to ensure the physical verification process is thorough and completed in a timely manner.
• Prepare detailed documentation and reports based on the findings of the physical verification exercise.
• Ensure any discrepancies identified during physical verification are investigated and resolved promptly.
Key Accountabilities
Management Reporting and Coordination
• Prepare and present comprehensive reports on fixed assets management to senior management for informed decision-making.
• Coordinate with various departments to ensure the timely and accurate flow of information related to fixed assets.
• Provide guidance and support to other team members on fixed assets accounting and policies.
• Assist in the preparation of audit schedules and liaise with internal and external auditors as required.
Continuous Improvement
• Participate in the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global best standards, productivity improvement and cost reduction.
MINIMUM REQUIREMENTS - Bachelor’s degree in finance or accounting
- Knowledge of ERP Systems
- Knowledge of MS Office
- 6 years of experience in accounting in a similar environment.
- Knowledge of business workflows, operations processes, accounting management systems and standards.
- Attention to detail
- Innovative and conceptual thinking
- Knowledge of ADNOC Distribution’s business objectives, operations and of the regional laws and regulations
- Effective communication skills