Job Description

Roles & Responsibilities

• Maintained and managed the complete document control system for Dubai Hills Mall.
• Created and updated comprehensive Excel-based document index for accurate tracking and record keeping.
• Uploaded and organized PDF and DWG drawings on the designated project portal, ensuring proper version control.
• Monitored and updated document status regularly in the tracking system for easy retrieval and audit readiness.
• Managed records from project initiation through completion, ensuring all documentation was properly achieved.
• Coordinated with teams to review, retrieve and distribute documents when required, maintaining approval workflows.
• Ensured compliance with company documentation standards and procedures across all project files.
• Streamlined document handling processes to improve accuracy, accessibility and efficiency.
• Managed incoming calls and efficiently directed them to appropriate staff members.
• Coordinated and scheduled meetings, appointments, and calendar activities.
• Recorded, prepared, and maintained accurate meeting minutes and notes.
• Served as a primary point of contact between staff and external stakeholders, ensuring clear and professional communication.
• Oversaw and managed documentation processes across the organization, ensuring accuracy and compliance.
• Processed and responded to document requests promptly, maintaining efficient workflow and communication.
• Maintained and organized both physical and digital records to ensure secure storage and quick, easy retrieval.

Desired Candidate Profile

• Skilled in leadership, customer relations, and administrative management
• Strong ability to handle documentation, coordinate tasks efficiently, and maintain accurate records
• Committed to contributing to organizational success while continuously developing professional skills