We are looking for a proactive and detail-oriented Exports Sales & Logistics Coordinator to support our International Sales team by ensuring seamless order execution, export documentation, product registration, and logistics coordination across global markets.

This role requires excellent coordination skills, strong follow-up, and the ability to manage multiple export orders while working closely with internal teams, freight forwarders, distributors, and international customers.

Key Responsibilities

• Manage end-to-end export order processing from order receipt through shipment and delivery, ensuring accuracy and timely execution.

• Prepare, verify, and maintain export documentation, including commercial invoices, packing lists, certificates of origin, shipping documents, and customs paperwork.

• Coordinate and compile product registration documentation for international markets, working closely with Regulatory, R&D, and Sales teams.

• Coordinate with freight forwarders, shipping lines, and logistics partners to ensure timely dispatch and delivery of export shipments.

• Work closely with Planning, Warehouse, and Dispatch teams to ensure orders are fulfilled according to customer requirements and shipment schedules.

• Monitor order status, shipment timelines, and delivery schedules, proactively identifying and resolving delays or operational issues.

• Maintain regular communication with distributors, customers, freight partners, and internal stakeholders across multiple international markets and time zones.

• Prepare and maintain order trackers, shipment status reports, export documentation logs, and sales reports using Microsoft Excel.

• Support the International Sales team with distributor onboarding, documentation requests, pricing support, and customer communications.

• Maintain accurate records of export documentation, product registrations, customer files, and logistics activities while ensuring compliance with international trade requirements.

• Ensure excellent follow-up on all customer orders, internal actions, and logistics activities until successful completion.

• Coordinate the preparation and submission of product registration and regulatory documentation required for international markets, including country-specific requirements for markets such as the USA, Brazil, LATAM, and other export destinations.

• Working knowledge of export documentation, Dangerous Goods (DG) shipping requirements for perfumes, product registration processes, and international regulatory documentation is highly preferred.

Desired Candidate Profile

• 4–5 years of experience in International Sales Coordination, Export Coordination, or Logistics Coordination.

• Mandatory experience in the perfume, beauty, cosmetics, or personal care industry.

• Experience working in a manufacturing environment and supporting distributor-led international business is highly preferred.

• Good understanding of export documentation, international shipping, freight forwarding, and customs processes.

• Experience handling product registration documentation for international markets is an advantage.

• Advanced proficiency in Microsoft Excel.

• Strong organizational, planning, and follow-up skills with excellent attention to detail.

• Excellent written and verbal English communication skills.

• Ability to prioritize multiple orders, meet deadlines, and work effectively in a fast-paced international business environment.

Ideal Candidate

A highly organized and proactive coordinator who can effectively bridge Sales, Logistics, and International Customers to ensure smooth order execution and timely deliveries across global markets.