Job description

Roles and Responsibilities

1. Site & Office Facility Management

• Coordinate facility operations across both head office and project sites (e.g., site offices, accommodation, warehouses, etc.).
• Ensure all facilities are operational, clean, safe, and meet company and legal standards.

1. Accommodation & Camp Facilities Management

• Supervise workers’ accommodation standards (if applicable), including safety, hygiene, utilities, and occupancy records.
• Ensure compliance with labor camp regulations set by local authorities (e.g., Municipality, Civil Defense).

1. Asset & Inventory Control

§Maintain records of facility assets (furniture, tools, IT equipment, safety gear, etc.).

• Support procurement team in ordering and receiving facility supplies or consumables.

1. Support Admin and HR Teams

§Assist in office moves, workspace allocation, or seating planning.

§Support HR in preparing facilities for new hires or visitors (workspace, access cards, etc.).

1. Documentation & Reporting

§Maintain records of facility operations, inspections, and contractor activities.

§Submit periodic reports to Facility Manager / Admin / Project Manager on facility status.

Professional Experience Required

1. Facility Operations Management

• Minimum 2–4 years of experience in facility management or coordination.
• Hands-on experience in managing day-to-day facility operations including maintenance, cleaning, security, and office services.

1. Vendor & Contractor Management

• Proven experience in dealing with external service providers, maintenance contractors, and suppliers.
• Ability to evaluate vendor performance and manage service-level agreements (SLAs).

1. Workplace Health & Safety (HSE)

Knowledge and implementation of safety protocols, emergency procedures, and compliance with local safety regulations.

1. Space & Asset Management

• Experience in managing office space planning, asset inventory, and equipment lifecycle.
• Familiarity with move coordination and office relocation logistics is a plus.

1. Budgeting & Cost Control

Experience supporting facility-related budgeting, expense tracking, and cost optimization efforts.

1. Technical Understanding

Basic understanding of building systems (HVAC, electrical, plumbing) and how to coordinate their maintenance.

1. Customer Service & Communication

Strong interpersonal and communication skills to handle internal stakeholders and respond to facility requests efficiently.

1. Administrative & Reporting Skills

Proficiency in reporting facility performance metrics, preparing documentation, and maintaining accurate reco

Technical Skills Required

1.MS Office Suite

• Strong skills in Microsoft Excel, Word, and Outlook.
• Ability to prepare reports, spreadsheets, and facility documentation.

1. Asset & Inventory Management Tools

Experience using software or digital tools for tracking facility assets, consumables, and equipment maintenance history.

1. Helpdesk & Ticketing Systems

Knowledge of platforms used for facility request handling (e.g., ServiceNow, FMClarity, or other internal systems).

1. Email & Calendar Management Tools

Skilled in scheduling maintenance, inspections, and meetings using tools like Outlook or Google Calendar.

1. Health, Safety & Environment (HSE) Systems

Understanding of digital systems for safety audits, checklists, and incident reporting.

1. Basic Technical Knowledge

Familiarity with the operation and troubleshooting of HVAC, electrical, plumbing, fire alarm, and firefighting systems.

1. Mobile & Communication Tools

Proficiency in using mobile apps or handheld devices for inspections, work order updates, or vendor communication.