Job description

Overview Of The Role:

The Receptionist plays a crucial role in managing the day-to-day administrative functions to ensure a smooth operation of the office. This includes assisting supervisors, providing support to senior staff, and exhibiting professional communication with stakeholders. Success in this role involves proactive problem-solving and creating a positive experience for office visitors and team members.

What You Will Do:

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.
• Assist in the development of presentations and reports as required.

Skills

Required Skills To Be Successful:

• Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and attention to detail.
• Excellent communication skills, both written and verbal.
• Proactive approach with a focus on creating positive experiences for office visitors and team members.

What Qualifies You For The Role:

• Associate's Degree in a related field.
• Prior administrative experience.
• Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.
• Knowledge of Xero or MYOB packages is an advantage.