Job Responsibilities:

Administrative Support:

• Provide administrative and clerical support to the sales team, ensuring smooth day-to-day operations.

• Maintain and update sales records, contracts, and client databases.

• Prepare sales reports, presentations, and proposals as required.

Customer Coordination:

• Act as a point of contact for clients, handling inquiries and providing necessary information.

• Coordinate meetings, calls, and follow-ups with clients on behalf of the sales team.

• Assist in drafting and responding to client correspondence.

Sales Documentation & Processing:

• Prepare and process quotations, purchase orders, invoices, and other sales-related documents.

• Ensure all sales documents are accurate and compliant with company policies.

• Track pending orders and follow up with relevant departments for timely execution.

Communication & Scheduling:

• Schedule and coordinate sales meetings, conferences, and team discussions.

• Manage the sales team’s calendar and appointments.

• Communicate important updates and reminders to the sales team.

Market Research & Support:

• Assist in conducting market research and gathering competitor insights.

• Help in preparing promotional materials and supporting marketing campaigns.

• Maintain records of customer feedback and sales trends for future planning.

General Office Support:

• Maintain an organized filing system for sales documents and reports.

• Handle travel arrangements and itinerary planning for sales personnel if required.

• Perform other administrative tasks assigned by the sales manager.

Job Types: Full-time, Permanent

Work Location: In person

Desired Candidate Profile

Desired Candidate Profile – Sales Secretary (Female)

• Gender: Female

• Experience: 2–3 years of experience in sales coordination, secretarial, or administrative roles, preferably in the construction, machinery rental, or trading industry.

• Education: Bachelor's degree or diploma in Business Administration, Office Management, or a related field.

• Communication Skills: Excellent verbal and written communication skills in English. Knowledge of Hindi or Arabic is an added advantage.

• Technical Skills: Proficiency in MS Office (Excel, Word, Outlook) and general office documentation.

• Administrative Skills: Ability to manage schedules, prepare quotations, invoices, sales reports, and maintain proper records.

• Coordination Skills: Strong ability to coordinate with clients, sales teams, and internal departments.

• Personal Attributes: Well-presented, organized, proactive, detail-oriented, and capable of multitasking.

• Location: Candidates currently residing in the UAE are preferred.

• Availability: Candidates who can join immediately or within a short notice period are preferred.

Key Requirement: A professional and confident female candidate with strong communication, coordination, and organizational skills who can efficiently support the sales team and manage daily secretarial responsibilities.