Responsibilities:

• File Management:
• Organize and file documents in physical and electronic filing systems.
• Maintain accurate and up-to-date records of all files and documents.
• Retrieve and deliver files as requested by staff.
• Ensure files are easily accessible and properly labeled.
• Document Handling:
• Scan, photocopy, and fax documents as needed.
• Ensure the confidentiality and security of files and records.
• Assist in the preparation of documents for archiving.
• Data Entry:
• Enter and update information in databases and document management systems.
• Ensure accuracy and completeness of data.
• Administrative Support:
• Assist with general office tasks, such as answering phones, responding to emails, and greeting visitors.
• Support other departments with filing and documentation needs.
• Help maintain office supplies and equipment.
• Compliance and Procedures:
• Follow company policies and procedures for file retention and destruction.
• Ensure compliance with relevant regulations and standards.

Skills

Qualifications:

• Education:
• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Experience:
• Previous experience as a File Clerk or in a similar role preferred.
• Familiarity with office equipment and procedures.