Event Sales and Admin Coordinator
Responsibilities:
- Serve as a key administrative support for event coordination, ensuring smooth operation of all logistical aspects.
- Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up.
- Oversee supplier registrations and manage company profiles across various platforms and portals, ensuring compliance and up-to-date information.
- Support the sales and operations team in preparing documentation, reports, presentations, and event-specific materials.
- Facilitate effective internal and external communications, including drafting quotations, emails, day-to-day sales update reports, email proposals, and presentations for clients.
- Assist with event marketing tasks, including email marketing campaigns and CRM updates, ensuring proper documentation and tracking through Zoho CRM or similar systems.
- Contribute to pre-event administrative support, documents, evaluations and ensuring the proper dismantling or event setups.
- Perform general administrative duties, including record-keeping, managing supplies, and maintaining organized event documentation.
Requirements:
- Bachelor’s degree in Business Administration, Marketing, or a related field.
- Minimum of 2 years of experience in an administrative or marketing role within the UAE, preferably in the events or hospitality sector.
- Proficient in English, with strong written and verbal communication skills; able to draft clear, professional emails and documentation.
- Strong command of Microsoft Office Suite, particularly Excel and PowerPoint, to prepare presentations, track budgets, and manage schedules.
- Experience with CRM platforms, with Zoho CRM experience being an advantage.
- Knowledge of email marketing practices; experience is beneficial.
- High level of attention to detail, organization, and problem-solving skills, with the flexibility to adapt to changing event demands.
- Ability to work extended hours when required, especially during peak event seasons.
Key Role:
Event Coordination and Administrative Support: Provide essential administrative support for event logistics, manage supplier registrations, ensure compliance, and facilitate communication between vendors, clients, and sales teams.
Sales, Marketing, and Documentation Assistance: Assist with permit preparation, event requirements confirmation, and draft proposals and quotations in Zoho. Support marketing efforts, including email campaigns and Zoho CRM updates.
Post-Event Evaluation and General Administrative Duties: Contribute to event evaluations, ensure quality set up or dismantling, and manage administrative tasks such as Sales day-to-day record-keeping, supplies management, and organizing event documentation.
Job Type: Full-time
Pay: AED3,000.00 - AED3,500.00 per month
Ability to commute/relocate:
Skills
Requirements:
- Education and Experience: Bachelor’s degree in Business Administration, Marketing, or related field, with at least 2 years of administrative or marketing experience in the UAE, preferably in events.
- Skills and Knowledge: Proficient in English communication, Microsoft Office (Excel, PowerPoint), and CRM platforms (Zoho preferred). Knowledge of email marketing practices is a plus.
- Attributes: Strong attention to detail, problem-solving skills, adaptability to changing demands, and availability to work extended hours during peak event timings.