We are seeking a dedicated and detail-oriented Administration/Operations professional to join our dynamic team in Ajman, UAE. The ideal candidate will play a pivotal role in ensuring the smooth operation of our daily activities while supporting various administrative functions. This position requires a proactive individual who can manage multiple tasks simultaneously, maintain a high level of organization, and provide exceptional support to teams .

The role ensures accurate record-keeping, efficient office coordination, and proper control of stock levels, purchases, and asset tracking in compliance with company policies..

Responsibilities:

1. Track and follow up tasks given by General manager 
2. Handle general administrative tasks such as filing, correspondence, document preparation, and record keeping .
3. Assist in the implementation of operational policies and procedures to improve workflows.
4. Assist in the preparation of reports, quotations, and purchase requests
5. Payment follow up with customer 
6. Provide customer service, addressing inquiries and resolving issues promptly.
7. Maintain accurate inventory records of materials, spare parts, and tools , control Issue materials to technicians or project teams and update stock records accordingly.
8. Generate inventory and consumption reports for management review

Qualifications

• Proficient in MS Office (Excel, Word, Outlook);
• Experience in administrative and/or inventory control roles.
• Diploma or Bachelor’s Degree in Business Administration, or, Accounting, or a related field.
• Strong organizational and multitasking abilities.
• Ability to work collaboratively in a team-oriented environment while also being self-motivated.
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Knowledge of basic accounting or procurement procedures is an advantage.

Preferred Candidate:

1. Proven experience in an administrative or operational role within a fast-paced environment.
2. Strong organizational skills with the ability to prioritize tasks and manage time effectively.
3. Excellent communication skills, both written and verbal, with a focus on customer service.
4. Detail-oriented mindset with a commitment to accuracy and quality in all tasks.
5. Flexibility to adapt to changing priorities and a willingness to learn new skills.

Skills

• Organizational Skills: The ability to maintain order and efficiency in administrative tasks, High attention to detail and accuracy in record-keeping.
• Time Management: Skill in prioritizing tasks and managing time efficiently to handle multiple responsibilities without compromising quality.
• Technical Proficiency: Familiarity with Microsoft Office Suite and other software tools that facilitate administrative functions and enhance productivity.
• Problem-Solving Abilities: Capability to identify issues and develop practical solutions quickly, ensuring minimal disruption to operations.