Job Purpose:
To manage and organize all office administrative affairs, ensuring smooth daily operations through efficient handling of correspondence, files, clients, and internal and external follow-ups — including responsibilities related to residence permits, trade licenses, and renewals.
Main Responsibilities:
Organize and maintain both physical and electronic filing systems for easy access.
Welcome and assist visitors and clients, respond to their inquiries, and direct them to the appropriate department.
Handle phone calls, emails, and appointments efficiently.
Prepare and follow up on official letters, administrative reports, and correspondence.
Coordinate meetings and schedules between management, staff, and clients.
Follow up on all government-related procedures such as residence visas, trade licenses, and renewals.
Communicate with official and semi-official entities as directed by management.
Manage office supplies and prepare purchase requests when needed.
Prepare and organize attendance sheets and monitor administrative compliance.
Coordinate with other departments to ensure workflow efficiency.
Receive and distribute mail and daily correspondence.
Provide full administrative support to the management in all day-to-day activities.
Qualifications and Experience:
- Diploma or Bachelor’s degree in Business Administration or a related field.
- Minimum of 2 years of experience as a secretary or office administrator in the UAE.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong organizational, coordination, and communication skills.
- Ability to deal professionally and confidentially with clients and staff.
- Fluency in Arabic; good command of English is preferred.
Skills
Personal Skills:
- Professional appearance and communication.
- Punctuality and attention to detail.
- Strong time management abilities.
- Ability to work under pressure and follow up precisely.
- Initiative and high sense of responsibility.