Key Responsibilities:
- Visitor & Phone Management: Greet and welcome guests, answer, screen, and forward incoming calls, take messages, and provide accurate information.
- Scheduling: Schedule, confirm, and manage appointments and meetings for staff.
- Administrative Support: Handle general office tasks like data entry, filing, preparing documents, sorting mail, and managing office supplies.
- Office Upkeep: Keep the reception and common areas clean, organized, and welcoming.
- Security: Manage visitor logs and follow security protocols for building access.
Skills
Required Skills & Qualifications:
- Communication: Excellent verbal and written communication skills.
- Organization: Strong organizational skills, attention to detail, and time management.
- Tech Savvy: Proficiency with office software (Microsoft Office Suite, scheduling tools).
- Customer Service: A pleasant personality and ability to handle inquiries and complaints professionally.
- Discretion: Ability to handle confidential information.
- Education: High school diploma or equivalent is typically required.