The Document Controller role is essential in the architecture and construction industry, particularly within a fit-out company, where meticulous documentation is critical to project success. In this position, you will play a vital role in ensuring that all project documentation is organized, accurate, and readily accessible to facilitate smooth operations. This is an exciting opportunity for individuals who thrive in a fast-paced environment and are eager to contribute to high-impact projects in the construction sector.

Joining our dynamic team means becoming part of a culture that values collaboration, innovation, and professional development. Our company is committed to nurturing talent and providing opportunities for growth within the architecture and fit-out industry. You will have access to training programs and mentorship that will enhance your skills and prepare you for future leadership roles. As you work on diverse projects, you will gain invaluable experience and establish a robust professional network that will benefit your career progression.

In this role, you will be empowered to take ownership of your work, ensuring that our projects adhere to the highest standards of quality and efficiency. Your organizational skills and attention to detail will be crucial in maintaining accurate records and managing the flow of documentation. Join us and be part of a forward-thinking company that values your contributions and supports your journey toward career advancement in the architecture and construction field.

Responsibilities:

1. Manage and oversee all project documentation, ensuring it is accurate, complete, and up-to-date to facilitate effective project execution in architecture and fit-out projects.
2. Implement document control procedures and systems tailored to the construction industry, utilizing software tools to streamline document management processes and enhance efficiency.
3. Coordinate with project teams, architects, and contractors to gather, review, and distribute documents, ensuring timely access to critical information for all stakeholders involved.
4. Maintain a centralized filing system for all project-related documents, ensuring easy retrieval and compliance with company policies and construction regulations.
5. Conduct regular audits of documentation to identify discrepancies and ensure adherence to quality standards, making necessary adjustments as required for compliance.
6. Provide training and support to team members on document control processes and tools, fostering a culture of compliance and best practices in the construction sector.
7. Assist in the preparation of project reports and presentations by compiling relevant data and documents, contributing to informed decision-making in project management.
8. Liaise with external vendors, subcontractors, and clients to manage document exchanges, ensuring all parties have the necessary information for successful collaboration.
9. Continuously evaluate and improve document control practices, identifying opportunities for process enhancements that align with industry best practices in architecture and construction.

Skills

• Proficient in document management software and tools, ensuring efficient organization and retrieval of project documentation in the construction industry.
• Strong attention to detail, enabling the identification of discrepancies and the maintenance of high-quality standards in project documentation.
• Excellent organizational skills, allowing for effective management of multiple architecture and fit-out projects and deadlines simultaneously.
• Effective communication skills, facilitating collaboration with team members, architects, and stakeholders across various departments.
• Problem-solving abilities, enabling proactive identification of issues and the development of effective solutions within a construction context.
• Knowledge of industry regulations and compliance standards, ensuring adherence to best practices in document control for architecture and construction projects.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic construction environment.