#### Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at multitasking, possess strong communication skills, and have a keen attention to detail. This role is crucial in ensuring the smooth operation of our executive office and will involve a variety of administrative tasks.

#### Key Responsibilities:

- **Administrative Support**: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, invoicing and filing and organizing travel arrangements.

- **Communication Management**: Act as a liaison between executives and internal/external stakeholders, handling correspondence and inquiries in a professional manner.

- **Meeting Coordination**: Prepare agendas, take minutes, and follow up on action items from meetings. Ensure all necessary materials are available for meetings.

- **Project Management**: Assist in managing special projects, tracking deadlines, and ensuring timely completion of tasks.

- **Document Preparation**: Create and edit reports, presentations, and other documents as needed. Ensure all materials are accurate and professionally formatted.

- **Office Management**: Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.

- **Confidentiality**: Handle sensitive information with discretion and maintain confidentiality at all times.

- **Event Planning**: Organize company events, including team-building activities and executive retreats.

#### Qualifications:

- **Education**: Bachelor’s degree in Business Administration or related field preferred.

- **Experience**: Minimum of 3-5 years of experience as an executive assistant or in a similar role.

- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.

- **Communication Skills**: Excellent verbal and written communication skills; ability to interact professionally with all levels of staff and external partners.

- **Organizational Skills**: Strong organizational and time management skills with the ability to prioritize tasks effectively.

- **Problem-Solving**: Ability to think critically and solve problems independently.

- **Adaptability**: Comfortable working in a fast-paced environment and handling changing priorities.

Benefits:

- Competitive salary and

- Performance-based bonuses

- Professional development opportunities

Skills

- **Attention to Detail**: Exceptional accuracy in work, ensuring all tasks are completed without oversight.

- **Interpersonal Skills**: Strong relationship-building abilities, fostering a positive work environment.

- **Time Management**: Ability to manage multiple projects and deadlines simultaneously.

- **Tech Savvy**: Familiarity with virtual collaboration tools (e.g., Zoom, Slack) and calendar management software.

- **Research Skills**: Proficient in conducting research and compiling information for reports and presentations.

- **Customer Service Orientation**: A friendly and approachable demeanor to effectively handle inquiries and requests.

- **Flexibility**: Ability to adapt to changing priorities and work demands.

- **Problem-Solving**: Critical thinking skills to address challenges independently and efficiently.

- **Proficiency in Excel**: Ability to create, manage, and analyze spreadsheets, including using formulas and functions for data organization.

- **Filing Skills**: Strong organizational skills for maintaining both physical and digital filing systems, ensuring easy access to documents.

- **Invoicing Skills**: Experience in preparing, processing, and tracking invoices, ensuring accuracy and timely payments.