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Payroll Administrator – Recruitment Agency Client
Location: Abu Dhabi, UAEEmployment Type: Full‑Time Department: Finance Reports To: Payroll & Accounts Payable Manager About the Role
A prominent client of our recruitment agency is seeking an experienced Payroll Administrator to manage end‑to‑end payroll operations for their diverse workforce. This role ensures accurate, timely salary processing while maintaining compliance with UAE labor law, WPS standards, and internal policies. The ideal candidate is detail‑oriented, highly organized, and experienced in high‑volume payroll cycles—preferably with Oracle Fusion payroll systems. Key Responsibilities
1. Payroll Processing Collect and verify monthly attendance from operational sites (manual & biometric). Update payroll files with attendance data: working days, absences, overtime (normal/weekend/event), leave types, arrears, etc. Apply allowances, deductions, accommodation/transport entitlements, and Ramadan OT when applicable. Prepare monthly payroll registers for operations and direct staff. Submit validated payroll files to Senior Accountant for processing.
2. Deductions, Advances & Appraisals Update deductions: loans, utilities, uniforms, meals, NSI-related deductions, etc. Maintain monthly reconciliation of employee advances and carry‑forward balances. Manage appraisal updates in coordination with Operations, MAC, AR, and Contract teams.
3. EOSB & Final Settlements Review termination documents and applicable penalties. Prepare EOSB calculations including salary, food, laundry, and benefit entitlements. Apply adjustments for unpaid deductions and non‑standard items. Coordinate with Legal on absconding or cancellation cases.
4. WPS (Wage Protection System) Management Prepare and update WPS files as per UAE regulations. Ensure correct mapping of employee bank details. Liaise with banks and Finance for submission and release.
5. Reporting & Compliance Generate monthly payroll and attendance-related reports. Support management meetings with payroll insights and briefs. Maintain audit‑ready documentation for payroll & EOSB.
6. Cross‑Functional Coordination Liaise with facility team for food and laundry costs. Coordinate across departments for approvals, adjustments, and deduction inputs. Respond to HR and employee payroll queries.
7. File Management Maintain secure, organized payroll files in line with company policy. Assist in preparation of backup files for audits.
Qualifications & Experience
Education:Bachelor’s degree in commerce, accounting, human resources or related financial field.
Experience:5+ years of payroll administration experience. At least 3 years’ experience in UAE payroll. Mandatory: Experience working with Oracle Fusion or similar ERPs .
Knowledge:Strong understanding of UAE labor law & WPS standards. Knowledge of Middle Eastern workplace culture. Fluency in English.
Skills:Advanced MS Excel & Microsoft Office proficiency. High accuracy, confidentiality, and attention to detail. Ability to manage high‑volume payrolls under tight deadlines. Strong communication and organizational skills.
About the Client
The client is a leading UAE-based security services provider offering professional manpower solutions to government and private sector clients. Now operating under a larger group, the company maintains its brand identity while contributing to the broader group’s mission of operational excellence.