Job Description

Roles & Responsibilities

• Office Management: Oversee general office activities, including maintaining office supplies, managing equipment maintenance, and ensuring a professional workspace environment. Documentation & Filing: Manage physical and digital filing systems to ensure all company records, contracts, and employee documents are accurately maintained and easily retrievable. Communication: Act as the primary point of contact for internal and external inquiries, managing phone calls, emails, and visitor reception. Executive Support: Assist management with scheduling meetings, preparing agendas, taking minutes, and arranging travel itineraries. HR & Liaison Support: Coordinate with the HR department for onboarding requirements and assist in liaising with government authorities or vendors as needed. Reporting: Prepare periodic administrative reports, expense summaries, and maintain updated databases.

Desired Candidate Profile

• Experience: Proven experience in an Administrative or Office Coordinator role within the UAE. Education: Bachelor’s Degree in Business Administration, Office Management, or a related field. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication skills in English. Strong multitasking abilities and time-management skills. High attention to detail and problem-solving aptitude. Location: Must be based in or willing to relocate to Al Ain. Availability: Immediate joiners only