1. Accounting Function:

   • Oversee day-to-day accounting functions, including accounts payable management, accounts receivable management, payroll, and general ledger entries, Bank Reconciliation of the Accounting Department.

   • Ensure proper maintenance of accounting records in accordance with company policies, IFRS and UAE Laws.

   • Ensure that the supplier and customer’s ledgers are up to date and reconciled on regular basis by the accounts receivable and payable accountants.

   • Ensure intercompany ledgers are updated and reconciled on regular basis.

   • Ensure timely entries are passed in the ERP system as and when the transactions have happened.

   • Ensure necessary accruals are taken for monthly closing activities.

2. Receivable Function:

   • Prepare and issue progress invoices based on approved Interim Payment Certificates.

   • Ensure invoices are raised in accordance with contract terms, milestones, retention clauses, and approved variation orders.

   • Coordinate with Project Managers, QS, and Contracts teams to validate work completion and billing amounts.

   • Ensure VAT is correctly applied as per UAE VAT law.

   • Maintain accurate customer ledgers in the ERP system.

   • Record invoices, credit notes, debit notes, and receipts on a timely basis.

   • Ensure receivables are properly classification of advance, retention or certified receivables as the case maybe.

   • Monitor outstanding receivables and share aging analysis report on weekly basis and identify and escalate long outstanding or doubtful receivables to management.

   • Follow up with clients for timely collection as per contract payment terms.

   • Coordinate with project and commercial teams to resolve payment disputes or certification delays.

   • Track and follow up on retention releases as per defect liability periods.

   • Perform regular reconciliation of customer statements and resolve discrepancies.

   • Reconcile collections with bank receipts and post adjustments whenever required.

   • Ensure intercompany receivables are reconciled on a regular basis.

3. Payable Function:

   • Involve with the operations and the procurement team to monitor BOQs, checking and verification of payment certificates, sub-contractors, current and cumulative work progress, advance payment and retention adjustments as per contracts, identify and co-ordinate for any variance or discrepancies noticed in supplier invoices for an amicable resolution.

   • Ensure that the sub-contractor and supplier’s work progress trackers or payment logs for each project is being is being maintained and the approved invoices and other reports are received from them on timely basis, to clear the liabilities as per credit terms.   

   • Receive, review, and process supplier and subcontractor invoices in accordance with purchase orders (POs), subcontract agreements, and delivery notes.

   • Match invoices with approved Goods Received Notes (GRNs), work completion certificates, or service approvals, as the case maybe.

   • Verify invoice accuracy in terms of quantities, rates, contract terms, retention, and VAT compliance.

   • Ensure invoices are matched or recorded promptly and accurately in the ERP system.

   • Process payments to suppliers and subcontractors in line with agreed credit terms and payment schedules.

   • Maintain proper records of retention payable, advance payments, and recoveries as per contract terms.

   • Prepare payment schedules and obtain necessary internal approvals prior to release of payments.

   • Coordinate with internal team and head office for timely execution of payments.

   • Maintain accurate and up-to-date supplier and subcontractor ledgers.

   • Record debit notes, credit notes, advances, and adjustments.

   • Perform regular reconciliation of supplier statements and resolve discrepancies.

   • Ensure intercompany payables are reconciled on a periodic basis.

4. Financial Reporting, Analysis and Audit:

   • Prepare and submit for review of monthly, quarterly, and annual financial statements (balance sheet, income statement, cash flow) to Finance Manager with adherence to the timelines and in the manner required by the Management.

   • Ensure compliance with relevant accounting standards or IFRS.

   • Provide inputs and recommendations to Finance Manager based on financial analysis of construction projects.

   • Provide assistance and support to Finance Manager for year-end audits and resolve any issues raised.

   • Coordinate with Internal Auditors for Internal Audit related queries of the Company.

   • Special report preparation for heavy and long lead items like steel and concrete reports as per project consumption vs BOQ or budget.

5. Internal Controls and Compliance:

   • Ensure the integrity of accounting records and adherence to internal control procedures.

   • Monitor compliance with tax regulations, including timely filing of tax returns and other statutory filings.

   • Follow policies to safeguard the company’s financial assets and mitigate risks of financial misstatements.

6. Team Leadership and Management:

   • Supervise, train, and mentor junior accounting staff.

   • Manage the daily workflow of the finance team, ensuring tasks are completed efficiently and on time.

7. Taxation:

   • Have knowledge and must ensure compliance with corporate tax requirements, assist is calculating and filing corporate taxes, VAT, and other indirect taxes, if any, as and when coming into effect in UAE. 

   • Ensure supplier invoices comply with UAE VAT requirements (valid TRN, tax invoice format, correct VAT rate).

   • Ensure correct input VAT claims and proper classification of VAT-applicable and non-applicable expenses.

   • Support VAT returns through accurate AP records and reconciliations.

   • Maintain VAT documentation for audits and inspections.

8.     Coordination & Documentation

·        Ensure and maintain proper documentation for contracts, invoices, approvals, and correspondence with clients by the finance team.

·        Liaise with legal, contracts, and commercial departments for dispute resolution when required.

·        Support Finance Manager with receivables-related analysis and reports.

Work on ad-hoc reports as per management’s instructions as and when required

Desired Candidate Profile

1. Candidate should be from Contracting Background

2. Knowledge of full accounting cycle till monthly books closing and reporting

3. Knowledge of Accounting standards

4. Knowledge of UAE Tax and commercial laws

5. Good working knowledge of advance Excel

6. Hands on experience in Finance and good understanding of ERP software