Scope of work:
We are seeking an accomplished and dynamic Team Assistant to join our team in Dubai. In this role, you will play a critical part in providing seamless administrative, coordination, and operational support to 3-5 BGS, APAC & IMEA Leaders/ VPs, contributing to our ongoing success and strategic priorities. You will help drive communication flows and leadership alignment across regions.

Key Responsibilities

• Provide high-level executive and administrative support to the assigned Leaders, managing calendars, travel, expenses, and logistics with precision and confidentiality.

• Coordinate and schedule meetings across multiple time zones, ensuring alignment among global and regional stakeholders.

• Plan and organize leadership offsites, regional reviews, and team events, including end-to-end logistics and presentation material preparation.

• Manage correspondence and act as the liaison between leadership and internal/external contacts.

• Maintain team organization systems — including shared drives, documentation, and action trackers — ensuring easy access and version control.

• Partner with HR, Finance, and Operations teams on administrative processes such as expense management, purchase orders, and onboarding logistics.

• Track key actions and deadlines across projects to ensure timely delivery and follow-up.

• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.

  
  

Desired Candidate Profile

Qualifications & Experience

• Bachelor’s degree preferred.

• 5–10 years of experience supporting senior executives or leadership teams, ideally in a multinational or matrixed organization.

• Excellent communication, organizational, and time management skills.

• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).

• High attention to detail with the ability to anticipate needs and prioritize effectively.

• Proven ability to operate in a fast-paced, global environment and manage multiple priorities.

• Professional demeanor, judgment, and ability to handle sensitive information discreetly.