Project Systems / PMO Manager - Large-Scale Events
Location: UAEEmployment Type: Full-Time, Dedicated Project Role Duration: ASAP to 18 December 2026Salary: AED 16,000 per month Project: Large-Scale Conference / Event
About the Role
JAM Event Services is recruiting an experienced Project Systems / PMO Manager on behalf of a client delivering a large-scale conference and event taking place towards the end of December.
The successful candidate will build, implement and manage the project management system for the project - establishing a centralised system to track the masterplan, RFP requirements, budgets, schedules, resources and cross-functional workstreams. You will recommend and implement the most suitable platform, such as Smartsheet or MS Project, based on the project's requirements.
Key Responsibilities
- Design and implement a centralised project management system covering multiple workstreams, including PMO; Design, Build & Operate; Operations; Conference Management; Stakeholder Management; Communications and Marketing Materials; Entertainment; and Vendors and Suppliers.- Integrate client requirements, production schedules, budgets, resource plans and workstream updates into a single centralised system.- Develop project dashboards and reporting tools that give leadership clear visibility of progress, risks, milestones, resources and budget status.- Link RFP and contractual requirements to specific project deliverables and track compliance throughout the project lifecycle.- Identify gaps, delays, risks and dependencies, and ensure they are clearly flagged and escalated.- Maintain and continuously update the project management system as scope, timelines and workstreams evolve.- Establish reporting structures and regular project reporting for senior leadership and the client.- Provide oversight of data entry, system administration, workflows and automation.- Train internal team members, stakeholders and vendors on the system and reporting requirements.- Support effective coordination and communication across multiple project workstreams.- Ensure project information is accurate, up to date and easily accessible to relevant stakeholders.
Requirements
- Proven experience in Project Systems, PMO, Project Controls or Project Management.- Strong hands-on experience building and administering project management systems using Smartsheet and/or MS Project.- Certification in Smartsheet, MS Project or a relevant project management discipline is an advantage.- Experience working on large-scale events, conferences, venues, exhibitions or construction projects is highly desirable.- Strong understanding of PMO fundamentals: project scheduling, resource planning, budget tracking, risk and issue management, reporting and dashboards, and project governance.- Experience tracking RFP, contractual or compliance requirements is desirable.- Strong analytical and organisational skills with excellent attention to detail.- Comfortable working across multiple teams, including design, operations, production, vendors and stakeholders.- Excellent written and verbal communication skills.- Ability to translate complex project requirements into clear systems, workflows, schedules and reports.- Ability to work under pressure and manage multiple priorities within tight project timelines.
How to Apply
Apply via Linked In or send your CV to [Click to show email].
Candidates must be available to start immediately and be based in, or able to relocate to, the UAE.