- Manage the Central store materials supply process
- Follow procurement protocols based on anticipated consumption patterns using minimum stock levels and lead time analysis
- Maintain a transparent inventory management system with accountability at each level
- Conduct periodic audits of the inventory process
- Ensure cost efficient purchasing and optimal stock holding
- Coordinate with Central store for OT product requirements
- Follow-up with nursing and doctors for replacements or urgent requirements
- Prepare daily MIS to Finance and Material manager on OT cased product consumption
- Perform monthly stock take of A class product for the central store
- Perform quarterly stock takes of all products in the central store
- Ensure no stock out for critical products
- Identify non-moving items and report back to materials manager
- Ensure optimal inventory levels (target 45 days inventory)
- Prevent inventory losses due to expiry or theft
- Monitor consumption patterns and alert end-users about deviations
- Track cash purchases
- Ensure compliance to relevant OSHMS policies and report any OSHMS related activities
- Participate in business continuity programme and be aware of departmental disaster recovery plans
- Ensure information governance standards during incidents
- Support Departmental Business Continuity Facilitators in completing Business Impact Analyses and Business Continuity Plans
- Adhere to information systems policies and procedures required by the Health Care Organization
- Follow security and privacy policies and procedures for use of networks, protect electronic health information and report breaches
- Maintain data integrity and validity within information systems
- Apply departmental and organizational data and information system security policies
- Use basic word processing, spreadsheet and presentation applications as applicable
- Demonstrate proficiency in Windows operating environment and basic email/netiquette
Desired Candidate Profile
- Good communication skills
- Analytical skills
- Interpersonal skills
- Organizing skills
- Good computer skills in MS-Excel, Word & PowerPoint
- Demonstrates sound decision-making and leadership abilities
- Graduation preferred