Responsibilities: Managing and maintaining busy outlook calendars for 3+ senior team members highlighting potential conflicts, inputting travel data, conference calls, meetings etc. Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process Maintaining and developing working relationships with various support staff members to maintain information flow and scheduling process Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements Providing vacation cover to other Executive Assistants Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support Organizing and maintaining online systems Managing client contacts Organizing and maintaining electronic filing system Preparing weekly timesheets and expense reports Maintain highest level of internal and external confidentiality

QUALIFICATIONS: Emirati with a family book Must have supported 2+ C level Execs with complex diary management, meeting arrangements Complex travel arrangements, multi-city trips with changes Visa applications and expenses Strong service orientation Maturity and flexibility to work both independently and in cooperation with others High level of self-motivation and initiative Willingness to exercise good judgment and make decisions based on logic and common sense Excellent organizational skills: Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner Superior attention to detail and accuracy Follow through/ownership of tasks to completion Willingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials) Ability to multi-task and complete a variety of projects in a fast-paced environment Ability and willingness to work overtime on projects and tasks as required Knowledge and experience of the Middle East and local practices Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment Service oriented, flexible, attentive to detail team player Excellent Arabic and English communication skills Required a minimum of 3 years’ experience in a fast-paced environment