Job Description

About the job Admin
Job Title: Administrative Assistant
Overview:
Our client is seeking a highly organized and efficient Administrative Assistant to join their landscaping team. This role will involve a wide range of administrative tasks, including scheduling, procurement, record-keeping, and general office management.
Responsibilities:
• Scheduling and Event Planning:
• Book meetings and schedule appointments for team members
• Coordinate and plan company events and meetings
• Procurement and Inventory:
• Order and maintain inventory of office supplies and stationery
• Record-Keeping and Data Management:
• Maintain accurate and up-to-date employee records (both physical and digital)
• Update and maintain internal databases
• Organize and maintain a filing system for customer and partner information
• Financial Administration:
• Submit expense reports and track company spending
• Office Management:
• Handle incoming and outgoing mail
• Prepare and distribute regular reports and presentations
• Organize, store, and print company documents as needed
• Answer and redirect phone calls
• Make travel arrangements 1 for team members
• Address queries from managers and employees
• Update and enforce office policies and procedures
Qualifications:
• High school diploma or equivalent
• Proven experience in administrative roles
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team