We are seeking an experienced and highly motivated Executive Assistant to provide administrative support to the CEO of the company.
As an Executive Assistant, you will be required to:
- Manage and prioritize the CEO's schedule, including scheduling appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, and presentations as requested by the CEO.
- Manage incoming and outgoing calls, emails, and mail on behalf of the CEO.
- Arrange and coordinate company events, meetings, and presentations.
- Act as a liaison between the CEO and internal departments, as well as external clients and partners.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide general administrative support, such as data entry, filing, and organizing records.
- Manage project timelines and provide updates to the CEO.
- Take minutes of meetings and distribute them to relevant stakeholders.
- Perform other related duties as assigned.
- be a proactive individual with excellent organizational and communication skills, as well as the ability to work effectively under pressure.
Skills
- A bachelor's degree in business administration, office management, or a related field (preferred)
- Several years of experience as an administrative assistant or executive assistant
- Strong organizational, time management, and project management skills
- Excellent verbal and written communication skills
- Ability to work independently, manage multiple priorities, and meet tight deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Advanced proficiency in Microsoft Office suite, especially in Word, Excel, and PowerPoint
- Knowledge of office management systems and procedures
- Excellent interpersonal skills and the ability to work well with all levels of internal and external clients.
- Ability to handle correspondence and take minutes of meetings.
- Ability to manage and prioritize incoming and outgoing calls, emails, and mail.
- Ability to organize and coordinate travel arrangements and events.