As a leading global media network, Omnicom Media Group (OMG) sets itself apart with an agile, client-first approach that helps businesses thrive today and into the future. With more than 21,000 employees globally, OMG has the talent, expertise, and clout to deliver unprecedented levels of innovation for our clients.

We are looking for a Receptionist who will be accountable for managing and supervising the front office and directing activities as per pre-set guidelines. They may also be involved in general day to day administrative tasks as required.

A typical day will include:

• Supervises and coordinates reservations and bookings of all meetings and conference rooms
• Supervises reception area, ensuring all administrative and maintenance activities are in line with best practices
• Receives guests and answers phones lines in a timely and effective manner , transferring calls to their relevant departments
• Notifies all staff of visitors promptly and accommodating requests professionally
• Prioritizes and organizes activities under minimal time and makes use of resources effectively
• Ensures all work performed conforms with OMG high quality standards
• Books, tracks couriers, reconciles AWB invoices
• Records restaurants vouchers and reconciles statements
• Flags maintenance issues and liaises with the maintenance agency
• Performs routine secretarial duties as directed by Group Director
• Supports administration team from time to time including reporting and data entry
• Maintenance of employee contact records, client and supplier lists.
• Supports administration team in organizing catering for internal and external meetings as advised by the Administration Officer/ Office Manager
• Supervises drivers and maintains log book of morning and evening deliveries
• Coordinates internal documents dispatch between entities
• Rolls out communication specific to employee birthdays, new births etc.
• Coordinates the work of maintenance stewards
• Other administrative/secretarial duties may be assigned to meet business needs

To land this position you must have:

• 2-4 years in a similar role.
• Excellent written and verbal communication skills in English, Arabic speaking is a plus
• Associate’s or bachelor’s degree.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.