Job Purpose
The jobholder is responsible for supporting and coordinating maintenance and turnaround activities to the respective team in under the direction of the direct superior, while contributing to the performance and success of the organizational unit.
This role includes; involves providing administrative and technical assistance to ensure the efficient execution of maintenance and turnaround projects, working closely with various teams to facilitate planning, scheduling, and documentation processes, contributing to the overall success of maintenance and turnaround operations, contributing to the overall safety, and effective communication to support the diverse needs of the maintenance and turnaround teams.
Key Accountabilities
Maintenance & Projects Support
- Assist in the development of maintenance plans, schedules, and workflows for routine and preventive maintenance activities to ensure proper planning.
- Ensure that maintenance plans are aligned with production schedules to minimize disruptions to maintain smooth operations.
- Receive and process work orders, prioritize them based on urgency and importance, and assign them to the appropriate maintenance teams or technicians to ensure timely completion.
- Track the progress of work orders and ensure timely completion to maintain efficiency.
- Coordinate with inventory and procurement teams to maintain an adequate supply of spare parts and materials for maintenance activities to avoid shortages.
Resources Readiness
- Collaborate with maintenance managers to allocate resources such as labour, equipment, and materials to different maintenance teams based on priority and urgency to ensure efficient resource utilization.
- Support the procurement and logistics processes for required materials, equipment, and resources for maintenance and turnaround activities to ensure smooth operations.
- Collaborate with vendors and suppliers to ensure timely delivery of materials and services to avoid delays.
Turnaround Planning
- Collaborate with turnaround project managers and planners to assist in developing detailed turnaround plans and schedules to ensure comprehensive planning.
- Ensure that all required tasks and resources are included in the plan to cover all aspects4.
- Work closely with engineering and maintenance teams to compile and document the scope of work for the turnaround to have a clear understanding.
- Verify that all necessary permits, safety procedures, and regulatory compliance requirements are considered to meet legal standards.
Cost Estimation and Budgeting:
- Support the estimation of costs associated with the turnaround, including labour, materials, equipment, and contracted services to manage finances.
- Analyse the actual costs incurred during the turnaround compared to the budget to identify cost-saving opportunities.
- Assist in identifying and securing the required resources, including skilled personnel, equipment, and materials, well in advance of the turnaround start date to ensure readiness.
- Coordinate with procurement and logistics teams to ensure timely availability of resources to avoid shortages.
Contractor Management:
- Assist in the selection and onboarding of contractors and service providers for specific turnaround tasks to ensure quality work.
- Play a key role in ensuring that all safety procedures and regulatory requirements are met during the preparation phase to ensure safety.
- Assist in conducting safety audits and assessments to identify and address issues. And ensure that contractors are aware of and adhere to safety and quality standards to maintain high standards.
- Collaborate with the turnaround team to identify potential risks and develop mitigation strategies to prevent issues.
- Maintain a risk register and update it as necessary throughout the project to track risks.
Coordination & Documentation
- Maintain accurate and up-to-date records of all turnaround-related documents, including work permits, safety procedures, and equipment specifications to ensure compliance.
- Generate progress reports and communicate updates to relevant stakeholders to keep everyone informed.
- Act as a central point of contact for turnaround-related inquiries and information to streamline communication.
- Facilitate effective communication between different teams and departments involved in the project to ensure collaboration.
- Support the development of quality control plans to ensure that work during the turnaround meets or exceeds established standards.
Borouge Corporate Responsibilities
- To keep abreast and knowledgeable about his / her role contribution towards the areas of Health, Safety & Environment (HSE), Sustainability, Energy Management, Ethics & Regulations, and Quality Management and its respective policies, frameworks, procedures, and objectives.
- Comply, support, and enrich the culture and understanding of it through his / her communications with the internal and external contacts.
- Participate and contribute to the design, development and establishment of an Integrated Risk Management Framework within the Unit while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the function.
- Ensure corporate business ethics and Company’s Code of Conduct are communicated to employees within the function in compliance to the Corporate Policies and guidelines.
Departmental Plans
- Plan, organize and coordinate all activities in the assigned tasks and respective procedures to meet departmental objectives.
- Keep aware and knowledgeable about the respective processes’ owners, policies, procedures, forms, and other relevant information.
- Support in the reporting of the respective section / department budgets and any cost-related activities
- Contribute to the reporting of the approved Performance Objectives for the section / department in line with the company’s performance framework, and KPIs.
- Analyse and address any significant variances to support effective performance and cost control.
- Draft, prepare, and recommend the required reports on work activities, projects, processes, etc. to next level manager in line with business requirements.
Processes & Systems
- Implement approved the respective policies, processes, systems, standards, and procedures to support execution of the work programs.
- Perform the procedures / SOP in line with the respective processes and activities to ensure timely processing.
- Provide timely information to the internal / external contacts in line with the approved policies and procedures.
- Provide with feedback on updating and implementation of new tools and techniques to improve the quality and efficiency of processes.
- Make sure full compliance to Quality Management System’s controlled documents and implemented practices in line with ISO standards to ensure consistency in the respective processes.
Qualifications, Experience, Knowledge & Skills
Minimum Qualification
- High school diploma or equivalent; technical or vocational training in polymer operations or a related field is a plus.
- Fluency in English Language; written and oral
- Computer literacy; Microsoft Office, ERP, and Internet Explorer
Minimum Experience, Knowledge & Skills
- Minimum 3 years of total experience
- Prior experience in a manufacturing environment, especially in polymer operations, is preferred.
- Basic understanding of polymer manufacturing processes and equipment.
- Ability to operate machinery and equipment, with a willingness to learn and adapt to new technologies.
- Good communication skills and the ability to work effectively in a team.
- Basic computer skills for data entry and reporting.
- Physical stamina to perform tasks that may require standing, lifting, and bending6.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite and project management software.
- Knowledge of safety regulations and best practices in industrial settings.
- Ability to work effectively in a team and independently.
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