This vacancy is part of NOV's Emiratization initiative.
NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.
Job Summary
As an Administrative coordinator you will be Taking Care of all tasks related to the reception and Take part in Purchasing and Logistics.
Responsibilities
RECEPTIONIST / ADMINISTRATION
- Greet and welcome guests/ visitors as soon as they arrive at the office. Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls, Provide basic accurate information in-person and via phone/ email
- Ensure reception area is tidy and presentable
- Receive, sort and distribute daily mail and deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitoring logbook)
- Issuing PPEs to visitors visiting the plant
- To monitor office facilities (including stationeries and other office equipment)
- Assist with travel arrangement such as flight, hotel booking and car rental when needed
- Setting up meeting room/ training, arranging catering for events when needed
- Coordinates with facility/ Building maintenance for any repair, pest control and cleaning services
- Perform all other tasks assigned by Supervisor
- Creating PO’s in ERP system and monitoring score card
- Sending/ Receiving documents and non-documents packages for both local and international
- Drafting shipping documents
- Follow company policies, procedure, QMS and HSEMS
Behavioral Skills/Competencies e Required
- Pleasant personality with friendly manner
- Good communication skills, ability to handle different kinds of people from different culture and background.
- Time management, organized, quality oriented, analytical and problem-solving skills,
- Ability to be resourceful and proactive when issues arise
- Multitasking and time-management skills, with ability to prioritize task
- Customer service attitude
EDUCATION AND EXPEREINCE REQUIRED:
- Proven work experience as a Receptionist and Admin
- 0-2 years’ experience in a related field
- Diploma degree
- Logistics experience
- Knowledge In ERP is advantage
- Knowledge in MS Word, Excel, PowerPoint and other MS Office software
- Good business English and Microsoft command
- Driver's license
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This job has been sourced from an external job board.
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