Transworld Business Advisors of GCC, a leader in business advisory services, is seeking a dedicated Administrative Assistant to join our dynamic team.

Job Summary: We are seeking a highly organized and efficient Admin to support our team. 

The successful candidate will be responsible for a variety of administrative tasks to ensure the smooth operation of our business activities.

Key Responsibilities:

• Manage and organize daily administrative tasks, including answering phone calls, emails, and managing schedules.
• Prepare and maintain business documents, contracts, agreements, and other legal documents
• Maintain and update client databases and Business listings.
• Serve as the first point of contact for clients, providing excellent customer service.
• Schedule and coordinate meetings, and appointments for agents.
• Assist in responding to client inquiries and resolving any issues or concerns.
• Assist in the creation and distribution of marketing materials, including brochures, flyers, and online listings.
• Manage social media accounts and website content to ensure up-to-date and engaging business listings.
• Coordinate and support marketing events and open houses.
• Assist with the preparation and tracking of financial documents, such as invoices, receipts, and expense reports.
• Manage billing processes and follow up on outstanding payments.
• Ensure all business transactions comply with local laws and regulations.
• Maintain accurate and organized records of all transactions and documentation.
• Oversee the maintenance and organization of office supplies and equipment.
• Coordinate with vendors, contractors, and service providers as needed.
• Support the overall office environment to ensure a professional and efficient workspace.

Qualifications:

• Proven experience in an administrative role.
• Minimum of 3 years experience..
• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.
• Proficiency in MS Office Suite and real estate software (e.g., CRM systems).
• Knowledge of local real estate laws and regulations is a plus.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.
• Fluent in English; proficiency in Arabic is an advantage.

Job Type: Full-time (on-site)

Experience:

• administrative assistant: 1 year (Preferred)