Position Title: Operations and Administrative Coordinator

Key Responsibilities

1. Operations and Coordination

• Track and manage meetings, timelines, and action points across startups and stakeholders.
• Coordinate logistics for events and activities to ensure smooth execution.
• Assist with onboarding processes for startups, partners, and ecosystem stakeholders.
• Maintain organized records of meetings, updates, and key milestones.
• Serve as a key point of contact for stakeholders, ensuring timely communication and updates.

2. Administrative Duties

• Oversee office operations, including maintaining supplies, equipment, and facilities.
• Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate company events, team-building activities, and internal/external meetings.
• Handle travel arrangements, such as booking hotels, airfare, and ground transportation for staff and the CEO.
• Prepare reports, presentations, and official correspondence as needed.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Address operational challenges promptly to ensure seamless office functionality.

3. Presentation and Collateral Support

• Create, edit, and update high-quality presentations and reports for internal and external stakeholders.
• Collaborate with the marketing team to coordinate and schedule social media posts.
• Monitor engagement opportunities and relevant events to enhance visibility.

4. Engagement Activities

• Assist with coordination and communication for network activities, including messaging and engagement.
• Ensure timely follow-ups and interactions with network members on relevant initiatives.
• Track outcomes from network meetups and share actionable insights with the leadership team.

5. Event and Ecosystem Support

• Support the planning and execution of events, ensuring alignment with organizational objectives.
• Act as a point of contact during events to address queries and ensure smooth operations.

6. Reporting and Documentation

• Prepare regular updates and summaries for leadership, tracking operational activities and progress.
• Maintain detailed documentation of interactions, events, and ecosystem engagements.

7. Human Resources Responsibilities

• Manage recruitment processes, including job postings, screening candidates, and coordinating interviews.
• Maintain accurate employee records, including contracts, attendance, and performance reviews.
• Oversee onboarding and offboarding processes for employees.
• Coordinate payroll preparation and ensure compliance with UAE labor laws.
• Address employee inquiries and enforce adherence to company HR policies.

Qualifications

●      Bachelor’s degree in business, marketing, or related field.

●      1-2 years experience in a startup, VC, accelerator or high growth environment

●      Good computer skills (MS Office), with experience in social media tools.

●      Good administrative, organizational skills and responsible with an aptitude in problem-solving.

●      Excellent verbal and written communication and customer service skills.

●      The ability to multitask, work effectively in a fast-paced, dynamic environment, and meet deadlines.

●      Self-motivated and results-oriented, with willingness to roll up their sleeves and get the job done.

●      No fear of calling and following-up with portfolio companies and relevant stakeholders.

●      Ability to work well under pressure, and both independently and as part of a

●      team.

●      Strong interpersonal skills and ability to build relationships.

Preferred Skills

●      Experience in a startup, VC, accelerator, or high-growth environment.

●      Event planning and stakeholder engagement expertise.

●      Problem-solving mindset with a proactive approach to challenges.