• Creating, following, and improving document control procedures
• Coordinate all activities related to the Document Control procedure, including technical documents, and drawings
• Input document data into the standard registers ensuring that the information is accurate and up to date. 
• Generate the various document control reports as required,
• Revise documents from Engineers’ inputs as needed,
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
• Maintain the files and control logs as required by the project
• Ensuring that documents are distributed / shared to projects team at key times to facilitate timely project completion
• File documents in physical and digital records
• Create document control templates (using Microsoft Excel)
• Retrieve files as requested
• Manage and keep track the flow of documentations
• Producing document progress reports for managers
• Helping in the planning stages of a specific project
• Ensuring all documentation meets formal requirements and required standards
• Working from office close to projects team
• Conducting regular reviews and document audits with projects team
• Understands and adheres to all company health and safety procedures as they relate to essential functions.

Skills

• Bachelor degree in Engineering or similar
• Some related work experience in office work, documentation, and control
• Knowledge of Engineering disciplines like Mechanical, Electrical
• Candidate must have a minimum of two years of work experience in document or records management preferably with Oil & Gas EPC contractors
• Knowledge in use of spreadsheets, database, word processing and selected job specific software
• Ability to keep clear and accurate records and reports
• Ability to use computer and rapidly input data and retrieve records and information
• Ability to organize workload and to manage a filing methods and management techniques
• Good Communication skills
• Fluent of the English language.