Summary of the Role

We are seeking an organized and detail-oriented Office Administrator to manage daily administrative activities and maintain the orderly running of our office. The post requires an individual with great communication skills, proactive, and able to multitask in a very busy environment.

Key Responsibilities

Office Management:

• Maintain an organized, professional office environment.
• Order and keep inventory of office supplies and equipment.
• Coordinate office maintenance and repairs as needed.

Administrative Support:

• Manage incoming and outgoing correspondence, including emails and phone calls.
• Prepare and manage documents, reports, and presentations.
• Schedule and organize meetings, appointments, and travel arrangements.

Record Keeping:

• Maintain appropriate and current records, files, and databases.
• Assist in data entry and document management.

Financial Administration:

• Process invoices, expense reports, and other financial documentation.
• Support budget tracking and petty cash management.

Staff Support:

• Coordinate onboarding for new employees and maintain employee records.
• Liaison for internal and external contacts.

Qualifications and Skills

• Evidence of past experience in an Office Administrator, Office Assistant, or similar position.
• Coursework in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
• Strong organizational and time management skills.
• Excellent verbal/written communication skills.
• Ability to work independently and as an effective team member.
• Strong attention to detail with effective problem-solving skills.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related area.
• Knowledge of office management procedures and basic principles of accounting. Familiarity with office equipment including but not limited to: printers, copiers, and scanners.

What We Offer

• Competitive salary and benefits package
• Professional development opportunities
• Supportive and inclusive work environment.

Industry

Engineering Services

Employment Type