Admin Assistant Officer ________________________________________ Reception & Student Support • Ensure the safety of the premises by controlling access to the building. • Open and close the campus doors as per the rules. • Report Students misconduct and remind Rules (Gaming Area, Lounge, etc). • Ensure the best conditions of welcoming the visitors. • Monitor the visitor records. • Serve as the first point of contact for all student needs. • Answer phone calls and handle enquiries related to student admissions. • Respond to inquiries from French-speaking parents, students, and local students, forwarding French-language queries to a French-speaking colleague and directing local inquiries to the Admission Department. • Provide fast responses to students’ requests and lost & found inquiries. • Organize and assist with student medical appointments when needed.

Admin Assistant Officer ________________________________________ Reception & Student Support • Ensure the safety of the premises by controlling access to the building. • Open and close the campus doors as per the rules. • Report Students misconduct and remind Rules (Gaming Area, Lounge, etc). • Ensure the best conditions of welcoming the visitors. • Monitor the visitor records. • Serve as the first point of contact for all student needs. • Answer phone calls and handle enquiries related to student admissions. • Respond to inquiries from French-speaking parents, students, and local students, forwarding French-language queries to a French-speaking colleague and directing local inquiries to the Admission Department. • Provide fast responses to students’ requests and lost & found inquiries. • Organize and assist with student medical appointments when needed. Administrative Support & Operations • Oversee campus needs, including stocking stationery, cleaning supplies, water, and vending machines. • Monitor and request refills for vending machines. • Arrange and schedule monthly pest control services. • Organize and manage the VP's calendar, including arrangements, hotel bookings, interviews, and expense reports. • Coordinate with contractors for maintenance needs (broken furniture, leakages, etc.). • Contact IDAMA and Tecom for related campus issues such as AC repairs or maintenance requests. • Handle filing of documents like trade licenses and access permits. • Prepare and submit payment requests, LPOs, and Special Approval to accounts for all suppliers, including for IT, administration, marketing, academic, and stationery needs. • Assist with preparing and organizing exhibition materials (brochures, flyers, banners) in coordination with Admission Manager. • Arrange logistics for campus events, seminars, workshops, and educational fairs, including booking transportation, hotels, and catering. • Prepare external mission agreements, contracts, and documents for external consultants and adjunct faculty. • Assist with HR tasks, including staff contract signings and preparing necessary documents for new staff onboarding. General Support • Assist the Office Manager, VP, Dean, and staff with all required tasks, maintaining a polite and respectful attitude. • Provide assistance to the Learning Center with orders for books and materials. • Support faculty needs related to academic departments, including printing exam sheets and managing course-related documents. • Supporting the departments: o Events & Marketing o Admissions & Recruitment o Academic o Finance o Learning Resource Center (LRC)