Job Overview

We are hiring an Administrative and Reception Support Executive to handle office coordination tasks and provide administrative assistance to senior management.

The role involves managing daily administrative activities, coordinating schedules, and supporting business operations in a professional office environment.

Key Responsibilities

Manage general office coordination and administrative support activities

Handle incoming communications and route them to relevant departments

Maintain office records and basic documentation

Coordinate meeting schedules and internal arrangements

Support management with routine administrative tasks

Ensure smooth day-to-day front office operations

Skills

Executive Secretary to Managing Director

Provide direct administrative and secretarial support to the Managing Director.

Manage the MD’s calendar, appointments, meetings, and international travel schedules.

Coordinate flight bookings, hotel reservations, visas, itineraries, and travel documentation.

Draft, format, and manage emails, letters, reports, presentations, and confidential documents.

Act as a communication bridge between the MD and international clients, partners, and internal teams.

Follow up on action items, commitments, and business communications on behalf of the MD.

Prepare meeting agendas, minutes of meetings (MoM), and post-meeting follow-ups.

Handle sensitive and confidential information with the highest level of discretion.

Assist in coordination of international client meetings, events, and official visits.

Maintain proper filing systems (digital and physical) for executive documentation.

Required Skills & Competencies

Fluent English (spoken & written) – mandatory

Excellent interpersonal, communication, and coordination skills

Strong organizational and multitasking ability

High level of professionalism, discretion, and confidentiality

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Ability to work independently and handle pressure

Strong follow-up and time-management skills

Presentable personality with a polished corporate appearance

Preferred Candidate Profile

Female candidate aged between 27–30 years

Nationality preference: Lebanon, Russia, Morocco, Armenia, or Georgia

Well-groomed, professional, and confident demeanor

Prior experience as a Receptionist, Executive Secretary, or Personal Assistant in a corporate or tech environment is an advantage

Experience handling international clients and senior management support is highly preferred