Since MONTBLANC revolutionized writing culture in 1906 with the first spill-proof fountain pen, we have been known for outstanding craftsmanship, highest aesthetics, and innovative solutions. And we keep pushing the boundaries. We combine the best of tradition, technology and design in writing instruments, watches, leather goods, new technologies and selected accessories. With our name and in our emblem, we embody this mission: to implement bold ideas with outstanding craftsmanship and create refined products for people with highest expectations. In doing so, we are at the forefront of technology and design, drawing on the passion of more than 3,000 employees and living a culture that - like our products - inspires people to unleash their potential, to thrive and to achieve.

MAIN PURPOSE

The Executive Assistant will provide support to the President and EXCO members to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.

KEY RESPONSIBILITIES

Administrative support

• Manage emails
• Screen incoming calls and correspondence and respond, independently, when possible
• Prepare reports and verbal or written correspondence on behalf of the Directors
• Draft/write powerpoint presentation
• Prepare documents, templates as needed by the President
• Acts as custodian of corporate documents and records
• Take dictation; compose and prepare confidential correspondence, reports, and other documents
• Create and maintain filing systems
• Manage special projects at the direction of the President
• Perform confidential duties and related special projects using a high level of discretion and personal judgment
• Maintain and coordinate a high volume of sensitive and confidential material
• Prepare and send couriers and other necessary mails, etc.

Organization and Scheduling

• Manage the calendar and schedule appointments (organize meeting, logistic)
• Organize and coordinate business trips for President and EXCO, and prepare expense reports

Office / employee coordination

• Prepare internal communication memos
• Prepare announcements
• Organize team meetings and team building activities
• Organize seminars
• Coordinate market visits from

Internal Communication

• Act as key contact between the CEO, the EXCO, the managers/managers’ assistants and other departments
• Ensure distribution flow of information.

Education

BA degree

Required experience

3-5 years as Executive Assistant

Technical skills / abilities

Fluent in English

Good knowledge of Office