The Technical FF&E Coordinator is responsible for the technical coordination, detailing, specification accuracy, and execution readiness of all FF&E items across projects. The role ensures that FF&E designs are buildable, compliant, correctly detailed, coordinated with site conditions, and aligned with procurement and installation requirements, bridging the gap between design intent and on-site execution.
Key Responsibilities & Requirements
1. FF&E Technical & Coordination Skills• Strong experience in preparing FF&E cut sheets, including furniture, loose items, lighting, fabrics, finishes, and accessories.• Ability to review and verify supplier specifications against approved project standards, drawings, and BOQs.• Issue clear and accurate specifications to suppliers based on approved design intent and project requirements.• Prepare, update, and maintain FF&E material schedules throughout all project stages.• Maintain and regularly update master FF&E trackers and logs.
2. Materials & Library Management• Manage the FF&E material library, including:• Weekly checks and updates• Proper labeling, coding, and filing• Tracking approvals, revisions, and discontinued items• Maintain materials logs (submitted / approved / rejected / pending).• Ensure all samples, mock-ups, and approvals are properly recorded and traceable.
3. Documentation & Document Control• Full responsibility for FF&E documentation control, including:• Submittals, approvals, RFIs, correspondence, and revision control• Filing according to company and project standards• Maintaining document registers and version history• Ensure all FF&E documents are accurate, updated, and issued on time.• Coordinate document flow between design, procurement, site, and suppliers.
4. Supplier Coordination & Follow-Up• Communicate directly with FF&E suppliers and manufacturers.• Follow up on:• submissions• Samples• Approvals• Lead times and delivery schedules• Provide weekly follow-up reports and updates to the FF&E team and line manager.
5. Meetings & Reporting• Prepare and maintain Minutes of Meeting (MoM) related to FF&E.• Track action items and ensure timely closure.• Participate in coordination meetings with:• FF&E team• Procurement
6. Coordination & Teamwork• Work closely with the FF&E team and line manager to ensure:• Smooth internal communication• Alignment between design, procurement, and execution• Support team members with updated information, documents, and reports.• Proactively flag risks, missing information, or delays related to FF&E.
7. Organization & Personal Skills• Highly organized, detail-oriented, and structured in work approach.• Strong ability to manage multiple tasks and deadlines.• Professional communication skills (emails, reports, follow-ups).• Ability to work under pressure and meet tight project timelines.
8. Reporting & Tracking• Update and maintain:• FF&E master sheets• Weekly logs and trackers• Status reports (submitted / approved / pending)• Prepare weekly FF&E status reports for internal review