Job Description

Roles & Responsibilities

Maintain and control project, production, and commercial documentation ✔ Track deliveries and maintain delivery status reports ✔ Coordinate with Project Managers to collect supporting documents for payment applications ✔ Prepare and submit payment applications to clients ✔ Follow up with clients and consultants for payment certifications and approvals ✔ Coordinate with the Planning Engineer to monitor production and project projections ✔ Track actual progress against planned schedules and targets ✔ Prepare progress reports, delivery reports, and ready-for-delivery reports ✔ Attend project progress meetings and prepare Minutes of Meeting (MOM) ✔ Prepare daily production reports and management summaries ✔ Gather updates from production, procurement, and project teams ✔ Ensure proper document filing, version control, and record management

Desired Candidate Profile

• Minimum 4 years of experience in document control or finance administration, preferably within the fit-out and joinery industry.
• Strong understanding of payment applications, invoicing, and project documentation workflows.
• Proficiency in MS Office (Excel, Word, Outlook) and basic accounting software.
• Excellent organizational skills with attention to detail and accuracy.
• Strong communication and coordination abilities, including client-facing interaction.
• Ability to multitask and meet deadlines under minimal supervision