Job description

GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office.

Key Responsibilities:

Calendar and Schedule Management
• Organize and maintain the Principal’s calendar, including meetings, appointments, and school events.
• Liaise with staff, parents, and external stakeholders to optimize the Principal’s time and priorities.

Communication and Correspondence
• Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.
• Draft, proofread, and distribute correspondence, reports, and official school communications.

Administrative Support
• Prepare agendas, minutes, and presentation materials for meetings.
• Maintain records, files, and confidential documents in an organized and secure manner.
• Coordinate logistics for meetings, conferences, and special events.

Project and Event Coordination
• Support planning and implementation of school-wide projects and initiatives.
• Track deadlines and follow up on delegated tasks to ensure timely completion.

Discretion and Confidentiality
• Handle sensitive and confidential matters with absolute integrity and professionalism.
• Demonstrate sound judgment in managing information and interactions.

Stakeholder Liaison
• Serve as the central contact point between the Principal and internal/external stakeholders.
• Facilitate effective communication between departments and leadership teams.

Graphic Design and Communications Support (Preferred)
• Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.
• Contribute to branding and communication initiatives across the school.

Preferred candidate

Years of experience

1+ years