The Procurement Assistant is responsible for providing administrative and operational support to the procurement function by assisting with purchase requests, supplier communications, documentation, and order tracking. The role ensures procurement activities are processed efficiently, records are maintained accurately, and purchasing requirements are supported in a timely manner.

Responsibilities:

Procurement Support

• Assist in processing purchase requests and procurement documentation.

• Prepare purchase orders, quotation requests, and supplier correspondence.

• Follow up with suppliers regarding quotations, deliveries, and order status.

• Support the sourcing and purchasing process as directed by the procurement team.

• Track procurement requests and maintain procurement records.

Supplier Coordination

• Communicate with suppliers regarding pricing, availability, and delivery schedules.

• Collect quotations and maintain supplier information.

• Assist in resolving routine supplier and delivery issues.

• Maintain updated supplier databases and records.

Documentation & Reporting

• Maintain procurement files, purchase orders, quotations, and supporting documents.

• Ensure procurement records are accurate and properly filed.

• Assist in preparing procurement reports and tracking logs.

• Support audit and compliance with documentation requirements.

Administrative Support

• Coordinate with internal departments regarding procurement requests.

• Assist in scheduling meetings and maintaining procurement correspondence.

• Support day-to-day administrative activities within the procurement department.

Desired Candidate Profile

• Diploma or bachelor’s degree in business administration, Procurement, Supply Chain, or a related field.

• 1–3 years of experience in procurement, administration, purchasing, or office support.