Job description

About the Role

Red Rock Technology FZ-LLC is looking for a full-time Office Secretary based on-site at our offices in Dubai Internet City. This is a hands-on administrative and clerical role supporting the daily running of the office and the operational needs of the management team.

This is not an executive assistant position and it is not a business development or marketing role. The work is administrative, procedural and documentation-driven. We are looking for someone who is organised, reliable and comfortable owning routine processes end to end, day after day, without needing to be reminded.

Key Responsibilities

• Manage the day-to-day running of the office: supplies, deliveries, vendors, building and facilities coordination, visitor reception
• Handle company documentation: filing, scanning, archiving, version control, maintaining physical and digital records
• Process government and free zone paperwork: visa applications and renewals, Emirates ID, medical appointments, establishment card, trade licence renewals, TECOM and DIC portal submissions
• Coordinate with PRO services, insurance providers, banks and external suppliers
• Manage calendars, book meeting rooms, arrange travel and hotel bookings, prepare basic itineraries
• Draft, format and proofread routine correspondence, letters and internal documents in English
• Maintain accurate logs of invoices, receipts and expense records, and pass them to accounting
• Answer incoming calls and the general company inbox, route enquiries to the right person
• Prepare the office for client and partner visits
• Support the management team with recurring administrative tasks and follow-ups

Requirements

• Minimum 2 years of experience as a secretary, office administrator or administrative assistant in the UAE
• Fluent written and spoken English. Arabic is an advantage, not a requirement
• Working knowledge of UAE administrative processes: free zone portals, visa and immigration procedures, Emirates ID, document attestation
• Strong Microsoft Office and Google Workspace skills, including Word, Excel and Google Drive
• High attention to detail in documentation and record keeping
• Able to work independently on routine tasks and to follow a process consistently
• Currently residing in the UAE and available to work on-site in Dubai Internet City five days a week
• Professional, discreet and reliable in handling confidential company information

What We Offer

• Full-time on-site position at Dubai Internet City
• Employment visa and medical insurance provided
• Salary AED 4,000 to 6,000 per month, based on experience
• A stable, clearly defined role in a growing technology group with UAE and UK operations

Please Note

Applications without UAE administrative experience will not be considered. Please apply only if you are already based in the UAE and available to work on-site.

Skills

Office administration and secretarial support. Document control, filing and archiving, both physical and digital. UAE administrative procedures including visa applications and renewals, Emirates ID, medical typing, establishment card and trade licence renewals. Free zone portal submissions, in particular TECOM and Dubai Internet City. Coordination with PRO services, insurance providers, banks and external vendors. Calendar management, meeting room booking, travel and hotel arrangements. Business correspondence and document formatting in English. Invoice and expense record keeping. Front desk reception and switchboard handling. Advanced Microsoft Office, in particular Word and Excel. Google Workspace including Gmail, Drive, Calendar and Docs. Fluent written and spoken English. Arabic is an advantage. High attention to detail, discretion with confidential information, ability to follow a defined process consistently without supervision.