Job description

Responsibilities

1-Prepares required reports and data for the Administrative Affairs and Facilities Department, ensuring their confidentiality, and submits them to the direct manager for approval.

2-Refers requests to the competent departments and sections within the department to take the necessary action, follows up on their execution, and then submits the results to the direct manager.

3-Documents risks specific to the Administrative Affairs and Facilities Department and response plans to address them according to the received directives and in coordination with the Internal Audit and Risk Department.

4-Participates in fulfilling the requirements of the Dubai Government Excellence Program related to the Administrative Affairs and Facilities Department, in coordination with the Strategy and Future Department.

5-Prepares presentations for the Administrative Affairs and Facilities Department regarding its achievements and results, in coordination with the relevant departments, and presents them at periodic department meetings.

6-Follows up on works and tasks assigned by the direct manager, communicates and coordinates with relevant entities to carry out specified tasks, and submits necessary reports.

7-Saves and archives all relevant files and minutes while ensuring adherence to data and file security and confidentiality procedures.

8-Follows up on outgoing and incoming correspondence to and from the department (internally and externally) through the smart messaging system.

9-Attends all department meetings, records meeting minutes, and follows up on the execution of decisions issued and agreed upon through the meetings.

10-Receives and follows up on all complaints received by the department from customers or employees, responds to them, and escalates them to the direct manager.

Job Requirements:

·Must be a UAE National.

·Must have completed High School or hold a Diploma degree in Business Administration / Management / Office Management or any other directly related field from an accredited educational institution with certified qualifications.

·Experience: 3 years in the same field.

·Pass the required personal interviews.

·Must have completed National Service unless legally exempted or excluded (for males).