Job description

Key Responsibilities

Procurement Administration

• Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).

  
  

• Maintain organized procurement documentation and electronic records.

  
  

• Update procurement trackers, order status reports, and other monitoring files.

  
  

Supplier and Quotation Coordination

• Send Requests for Quotation (RFQs) to approved or relevant suppliers.

  
  

• Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation.

  
  

• Maintain and update supplier contact information and procurement records.

  
  

Data Center Procurement Support

• Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements.

  
  

• Assist in tracking critical orders to minimize delays that could affect Data Center activities.

  
  

• Maintain clear records of Data Center procurement requests and their current status.

  
  

Purchase Order and Delivery Tracking

• Monitor open Purchase Orders and maintain an updated delivery schedule.

  
  

• Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.

  
  

• Escalate significant supplier delays or delivery issues to the responsible Procurement team member.

  
  

Invoice and Payment Documentation

• Assist in coordinating supplier invoices with Purchase Orders and supporting documents.

  
  

• Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing.

  
  

• Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries.

  
  

Procurement Reporting and Data Management

Prepare periodic reports covering areas including, but not limited to:

• Open Purchase Orders

  
  

• RFQ status

  
  

• Supplier quotations

  
  

• Outstanding deliveries

  
  

• Invoice/payment documentation status

  
  

• Urgent Data Center procurement requirements

  
  

• Assist with data preparation for management reports, meetings, audits, and procurement reviews.

  
  

• Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks.

  
  

Minimum Qualification

• Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline 

  
  

Minimum Experience

• 5–10 years of experience in Procurement

  
  

• Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.

  
  

• Good knowledge of procurement documentation and purchasing processes.

  
  

• Strong computer skills, particularly Microsoft Office.