Job Purpose:

To manage both the procurement and storage of spare parts, tools, oils, and consumables required for the DMT Project. This role is responsible for sourcing local materials, maintaining optimal stock levels, organizing the store, and coordinating with the Service Administrator to ensure timely availability of all maintenance-related items to avoid downtime.

Key Responsibilities:

Local Purchasing:

• Source and procure spare parts, tools, lubricants, and consumables from approved local vendors.
• Request and compare quotations to ensure cost-effective purchasing without compromising quality.
• Issue Local Purchase Orders (LPOs) and follow up with suppliers to ensure timely delivery.

Storekeeping & Inventory Management:

• Receive, inspect, and store all incoming materials in an organized and safe manner.
• Maintain accurate records of stock levels, item movements, and issued materials.
• Regularly update inventory logs and submit usage reports to the Project In-Charge.

Coordination & Planning:

• Coordinate with the Service Administrator to identify minimum stock requirements for spare parts and lubricants based on maintenance schedules and consumption trends.
• Monitor inventory levels and proactively reorder stock to prevent shortages.
• Ensure fast-moving, critical, and consumable items are always available in required quantities.

Documentation & Compliance:

• Maintain updated records of all purchases, receipts, and store transactions.
• Ensure all materials received match the purchase orders and report discrepancies immediately.
• Adhere to company procurement and stock management procedures.

Cost Control & Efficiency:

• Optimize inventory levels to reduce holding costs while ensuring operational continuity.
• Track price trends and inform management of significant market changes.
• Recommend alternative suppliers or items in case of delays or quality issues.

Qualifications:

• High school diploma or diploma in Procurement, Inventory Management, or a related field.
• 2–3 years of experience in a combined purchasing and storekeeping role, preferably in automotive or fleet maintenance.
• Knowledge of truck and equipment spare parts is a strong advantage.

Skills & Competencies:

• Strong organizational and multitasking skills.
• Good understanding of inventory control principles.
• Solid negotiation and vendor management skills.
• Basic mechanical or technical understanding of vehicle parts and fluids.
• Proficiency in MS Excel and basic stock or procurement software.
• High attention to detail and accuracy in record-keeping.

Working Conditions:

• Based at the DMT Project site (store and workshop area).
• Regular contact with local suppliers, technicians, and the Service Administrator.
• Must be available for urgent procurement or item issuance as needed.
• Exposure to workshop and storage environments (heat, dust, equipment noise).