Sunset Hospitality Group is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels & Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness Centers, and more. SHG operates over 81 venues and with presence in 22 countries with a commitment to deliver authentic & diverse hospitality experiences that bring people together, all around the world.

We are urgently seeking a Purchasing Coordinator in our Head Office based in Dubai, United Arab Emirates. As the Purchasing Coordinator, you will be responsible for assisting all procurement requirements of the operations across the Company.

Main responsibilities:

• Screens purchase requisitions, ensuring that they are properly approved and legitimate
• Assists in identifying sources of supply through regular market reviews sustainability, ethical purchasing standards and costing
• Assists in soliciting price quotations based on information contained in the purchase requisition
• Handles vendor questions, delivery requirements and product substitution or cancellations
• Assists departments in the development of specifications for required products or services
• Prepares purchase orders, change orders and order cancellations
• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Maintain complete updated purchasing records/data and pricing in the system
• Prepare reports and summarize data
• Execution and monitoring of all regular purchasing duties
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned
• Assist in managing and following up orders.
• Handling and monitoring of claims to vendors for defectives, shortage, missing items.
• Coordinate with suppliers to ensure on-time delivery
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers
• Ensure compliance with company guidelines, purchasing policies and procedures and Sunset Hospitality guidance during supplier negotiations
• Monitor and co-ordinate deliveries of items between suppliers, regularly update the Manager in Charge at the venues
• Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager
• Performs other duties pertinent to this job as assigned

Qualifications and Experience

• BA degree in Business Administration or Hotel Management Degree from a reputable university
• Minimum 2-3 years of experience in the field of hospitality, and minimum two years in the same position
• Excellent organizational, communication and presentation skills
• Excellent interpersonal and Negotiation Skills
• Fluent in English, Arabic is a plus
• Excellent computer skills, (Microsoft office)
• Dynamic 365 Finance and Operations is Plus
• Good business awareness including external markets and competitor positions.
• Good knowledge of policies and procedures, their development and applications
• Highly cooperative team spirit
• Problem-solving skills

Physical Requirements of the job

The job of the Purchasing Coordinator may require long working hours and be reachable all the time due to ongoing operations at the venues.

Benefits

• Competitive Salary
• Discounts Across Sunset's Venues and More: Experience the Sunset lifestyle to the fullest with exclusive discounts at all our venues and beyond.
• Career Growth Opportunities: Your professional journey is our priority. Elevate your career with tailored growth opportunities that align with your ambitions.

You can learn more about our company: https://www.sunsethospitality.com/