Job Objective
Implementing procurement operations, monitoring their procedures, verifying their quality, and ensuring compliance with approved specifications, and overseeing all related execution tasks in the operational plan.
Key Responsibilities/Duties
- Receiving purchase requests from all organizational units within the entity.
- Monitoring the execution of purchase requests, receiving purchases, and supplying them to the warehouses in coordination with relevant personnel within the entity.
- Preparing and issuing purchase orders, ensuring accuracy and compliance with the entity's policies.
- Monitoring the tendering process, evaluating proposals, and executing purchasing operations in accordance with approved procedures.
- Preparing contracts and reviewing them with legal personnel to ensure compliance with applicable laws and regulations.
- Communicating with suppliers to execute contracts according to the terms specified in purchase requests and sending them to finance for appropriate action.
- Monitoring the registration of suppliers, their qualification, and inclusion in the supplier register in accordance with applicable regulations.
- Maintaining a supplier database and continually assessing supplier performance.
- Keeping accurate records of all procurement and contract activities.
- Executing any other tasks assigned by the direct supervisor.
Behavioural Skills
- Interpersonal and team working skills
- Communication and negotiation skills - both verbal and written
- Proven ability to collaboratively manage change with both internal and external stakeholders
- Strong interpersonal skills, able to deal effectively with people at all levels.
- Ability to understand comprehensive information, interpret, analyse and explain the official framework employment regulation.
- Integrity and friendly approachability.
- Innovation, Dedication to quality and excellence
Technical Skills
- Contract Management
- Communication and Negotiation
- Project Management
- Procurement Software and Tools
- Market Analysis
- Risk Management
Education, Qualification and Experience
For a Bachelor's degree, a minimum of 10 years of experience is required.
For a Master's degree, a minimum of 7 years of experience is required.
For a PhD, a minimum of 4 years of experience is required.
Relevant Experience
- Professional qualification is preferred.
- Strong knowledge of procurement best practices, sourcing strategies, and contract negotiation.
Other Requirements
- Financial planning and budgeting
- Business continuity planning
- Knowledge management
- The Federal Procurement Law issued by the Ministry of Finance